Vacancies at Pest Control Products Board

Job Purpose

The Director, Corporate Services is responsible to the Chief Executive Officer for the management and coordination of activities in the Directorate.

Job Specification

The duties and responsibilities of the Director, Corporate Services will entail: -

• Overseeing the development, implementation and review of policies on finance, human resource, administration, corporate communication, Information and Communication Technology functions in the Board.
• Ensuring financial prudence and discipline for financial accounting, planning, treasury management, budgeting and budgetary controls in compliance with the set legal guidelines.
• Overseeing staff development welfare and employee relations in the Board.
• Facilitating the provision of a conducive work environment in the Board.
• Overseeing fleet and asset management in the Board.
• Overseeing development of ICT programmes and system
• Promoting corporate social brand and image of the Board.
• Spearheading corporate social responsibility programmes.
• Coordinating the Board’s Management Information Systems and security.
• Coordinating the adoption of technology infrastructure in line with the Board’s goals and changing technologies
• Initiate development and implementation of communications strategy.
• Coordinating Corporate social programmes
• Development and dissemination of corporate communications materials.
• Enhance the image of the Board.

Personal Specification

For appointment to this grade, a candidate must have:

• Fifteen (15) years’ cumulative experience, five (5) of which should have been in at least the grade of Assistant Director and above in Human Resource, Finance, Accounts, Administration, Corporate Communication, or in a comparable position.
• Bachelor’s degree in human resource management, Business Administration, Public Administration, Finance, Commerce or equivalent from a recognized institution.
• Master’s degree Human Resource Management, Business Administration, Public Administration, Finance, Commerce or equivalent from a recognized institution.
• Membership to a relevant professional body and in good standing
• Leadership Course lasting not less than four (4) weeks from a recognized institution.
• A valid practicing license/certificate.
• Proficiency in computer applications.
• Demonstrated professional competence and ability as reflected in work performance and results.

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Job Specification

Duties and responsibilities will entail: -

• Coordinating the development, implementation and review of internal audit policies, strategies, legislations, regulations, guidelines, frameworks, norms, standards, procedures, programmes and plans in accordance with auditing standards.
• Spearheading the review of budgetary performance, financial management, transparency and accountability mechanisms and processes in the Board.
• Providing assurance on the state of risk management, control and governance within the Board.
• Overseeing the review of governance mechanisms and processes in the Board;
• Providing lead in assessment of compliance to applicable laws, regulations, policies and procedures.
• Spearheading risk-based audit and provide advisory of key potential risk areas.
• Coordinating verification of existence of assets administered by the Board and ensure that there are proper safeguards for their protection
• Providing advisory on use of and implementation of modern technology for effective audit management and control.
• Ensuring review of budgetary performance, financial management, transparency and accountability mechanisms and processes in the Board.
• Providing assurance on the state of risk management, control and governance within the Board.
• Ensuring adequacy of the controls established to ensure compliance with internal policies, procedures, statutory and regulatory requirements.
• Facilitating the review of the effectiveness of the Board’s Enterprise Risk Management (ERM) framework.
• Advising management on design and implementation of controls on any project implementation or development of a new product.
• Liaising with the Office of the Auditor General to ensure the implementation of internal and external audit recommendations.
• Providing secretariat services to the Audit and Risk Committee of the Board.
• Validating and submitting Audit reports to the Audit and Risk Committee of the Board.
• Spearheading the process of carrying out internal audit client’s customer satisfaction surveys.
• Reviewing the process of designing and implementation of Quality Assurance and Improvement Programme (QAIP).
• Benchmarking on best practices and researching on emerging issues in internal audit.
• Advising on mitigating measures for addressing risks in the division.
• Ensuring business continuity plans are developed and operational for the division
• Initiating and implementing Business Process Re-engineering (BPR) in the division.
• Fostering a corporate culture that promotes ethical practices and good corporate citizenship.
• Spearheading the development and implementation of the division’s strategic plans, budgets and performance contract.
• Managing, mentoring, coaching and developing staff in the division.

Personal Specification

For appointment to this grade, a candidate must have: -

• Cumulative service period of twelve (12) years’ work experience, three (3) of which should have been in a management position or in a comparable position.
• Bachelor’s degree in any of the following disciplines: Accounting, Finance, Commerce, Economics, Business Administration, Business Management or its equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines: Accounting, Finance Commerce, Economics, Business Administration or its equivalent qualification from a recognized institution.
• Certificate in any of the following: Part III of the Certified Internal Auditor (CIA), Part III of the Certified Public Accountants (CPA) Examination, Part III of the Association of Certified Chartered Accountants (ACCA) or equivalent qualification from a recognized institution.
• Membership to Institute of Certified Public Accountants of Kenya (ICPAK) or relevant professional body and in good standing.
• Certificate in Leadership Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Demonstrated professional, managerial and administrative competence as reflected in work performance and results.
• Exhibited a thorough understanding of national goals, policies, objectives and ability to relate them to proper management of the internal audit function.

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Job Specifications

Duties and responsibilities will entail: -

Board Services

• Providing guidance to the Board on their duties and responsibilities and on matters of governance.
• Drafting minutes, Board and Committee papers for approval and circulation by the Chief Executive Officer.
• Custodian of the seal of the Board and account to the Board for its use.
• Maintaining and updating the Conflict of Interest and Gift Registers of the Board.
• Ensuring that Board members are aware of all relevant laws affecting the Board.
• Facilitating effective communication between the Board and the shareholders.
• Ensuring that annual returns are promptly filed with the relevant authorities.

Legal Services

• Spearheading the development, implementation and review of policies, strategies, frameworks, work plans, legislations, guidelines, procedures, regulations, norms, standards and programmes for the Board.
• Spearheading provision of legal advice and interpretation of statutes, subsidiary rules, and regulations.
• Safeguarding the Board by ensuring it is adequately defended before the Courts of law, and Tribunals.
• Coordinating the Board’s input in National and Sectoral planning processes.
• Spearheading drafting, review and amendments where necessary contractual instruments entered into between the Board and third parties.
• Overseeing review of contracts or other documentation where the Board has committed itself and assess legal implications necessary for the attention of Management.
• Coordinating management, review and monitoring of progress and status of outstanding litigation.
• Overseeing issuance of instructions, liaison with the Board’s external advocates to ensure Board’s interest while handling cases on its behalf.
• Coordinating the initiation, review, drafting of necessary instruments for business transactions.
• Ensuring the Board complies with constitutional, regulatory and relevant laws in force through the provision of legal advisory services.
• Ensuring risks arising from contractual engagements are effectively and efficiently managed.
• Spearheading advisory to management on all legal, regulatory and contractual matters.
• Ensuring custody and accountability of the Board’s seal, securities, agreements, minutes, titles and other legal instruments.
• Overseeing provision of legal guidance on contractual and statutory obligations binding upon the Board.
• Advising on mitigating measures for addressing risks in the division.
• Ensuring business continuity plans are developed and operational for the division.
• Initiating and implementing Business Process Re-engineering (BPR) in the division.
• Facilitating stakeholder engagement and fostering a corporate culture that promotes ethical practices and good corporate citizenship.
• Spearheading the development and implementation of the division’s strategic plans, budgets and performance contract.
• Managing, mentoring, coaching and developing staff in the division.

Person specification

For appointment to this grade, a candidate must have: -

• Cumulative service period of twelve (12) years’ work experience, three (3) of which should have been in a management position or in a comparable position.
• Bachelor of Laws degree from a recognized institution.
• Master of Laws degree from a recognized institution.
• Post graduate Diploma in Law from the Kenya School of Law.
• Admission as an Advocate of the High Court of Kenya.
• A valid practicing certificate.
• Certificate in Leadership Course, lasting not less than four (4) weeks from a recognized institution.
• Membership of the Law Society of Kenya.
• Proficiency in computer applications.
• Demonstrated managerial, administrative and professional competence in work performance and results.