Vacancies at The Commission on Administrative Justice (Office of The Ombudsman)

DUTIES AND RESPONSIBILITIES:

• Overseeing the development, implementation and review of the Commission’s supply chain management policies manual, plans, regulations and procedures;
• Advising on all policy matters on supply chain management;
• Facilitating compliance with established and internationally recognized supply chain management procedures, laws, regulations and guidelines in all procurement transactions;
• Monitoring and evaluation of usage of procured goods and services;
• Introducing modern inventory management techniques and benchmarks;
• Evaluating the performance of suppliers and contractors;
• Facilitating payment of suppliers of goods and services;
• Coordinating procurement market research;
• Facilitating disposal of unserviceable stores; and
• Coordinating implementation of e-procurement strategies;

COMPETENCIES

For appointment to this position, a candidate must have;

• Served in the grade of Chief Supply Chain Management Officer or its equivalent for a minimum period of four (4) years;
• Bachelor’s degree in any of the following disciplines: - Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option), Marketing or an equivalent qualification from a recognized institution;
• Master’s Degree in any of the following disciplines: - Supply Chain Management, Logistics and Supply Chain Management, Procurement, Business Administration (Supplies Management Option) or equivalent qualification from a recognized institution;
• Certificate in Leadership/Corporate Management Course lasting not less than four (4) weeks from a recognized institution;
• Valid membership to a relevant professional body;
• Meet the provisions of Chapter Six of the Constitution; and
• Demonstrated a high degree of professional competence, managerial and administrative capability as reflected in work performance and results.

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DUTIES AND RESPONSIBILITIES:

• Advising the Commission on all financial and accounting matters;
• Verifying financial management and budget performance;
• Overseeing the preparation and submission of statutory returns;
• Overseeing the preparation of Commission papers on financial matters;
• Ensuring compliance to accounting standards and regulation;
• Ensuring maintenance of proper books of Accounts;
• Conducting the monitoring and evaluation of financial information systems;
• Advising The Commission Committees on financial matters;
• Ensuring compliance with statutory regulations;
• Mobilizing and managing the Commission’s financial resources;
• Ensuring preparation of annual budgets;
• Coordinating the payment of suppliers in accordance with the Commission’s policies and procedures;
• Overseeing the design and financial aspect for all donors and agreements with donor agencies;
• Oversee the management of statutory and regulatory changes impacting the finance function;
• Ensure preparation of accurate, complete and timely statutory annual reports, including monthly management accounts and balance sheet controls;
• Ensuring safe custody of the Commission’s accounts and records;
• Ensuring establishment of optimal Accounting control systems;
• Monitoring accurate recording of financial transactions;
• Overseeing effective accounting management to ensure effective compliance with set laws, policies, standards and procedures;
• Ensuring the maintenance of proper books of accounts;
• Overseeing safe custody of accountable documents;
• Coordinating the preparation of periodic management and annual financial accounting reports;
• Conducting cash planning and disbursement;
• Ensuring accounting for special funds set up under various statutes;
• Managing accounting information;
• Coordinating the rationalization of estimates, annual appropriation andspecial fund accounts, cash flow control and cost analysis;
• Ensuring statutory deductions are remitted to the relevant authorities;
• Liaising with tax authorities to ensure compliance with the laid down internal and external regulations;
• Overseeing commitment of funds and expenditure trends; and
• Ensuring management of staff performance and capacity building of the finance and accounts personnel.

COMPETENCIES

For appointment to this position, a candidate must;

• Served in the grade of Chief Finance Officer or Chief Accountant or anequivalent for a minimum period of four (4) years;
• Bachelors degree in any of the following disciplines: - Commerce (Finance option), Economics, Business Administration (Finance option), Business Management (Finance option), Finance or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: - Finance, Business Administration (Finance option), Business Management (Finance option) or equivalent qualification from a recognized institution;
• Certified Public Accountant (CPA)K by Kenya Accounts and Secretaries  Examination Board (KASNEB) or equivalent qualification from a recognized  institution;
• Certificate in Leadership/Corporate Management lasting not less than four (4) weeks from a recognized institution;
• Valid Registration with the Institute of Certified Public Accountants of Kenya (ICPAK) or relevant professional body;
• Met the provision of Chapter six of the Constitution; and
• Demonstrated a high degree of professional competence, managerial  and administrative capability as reflected in work performance and results