Vacant Positions at Mini Group

Position Summary

• Reporting to the Workshop Manager, the Assistant Workshop Manager will be responsible for supporting workshop operations by assisting in staff management, safety compliance, equipment maintenance, procurement coordination, stock control, quality inspections, customer service, and general workshop administration.
• The successful candidate will ensure that workshop activities are completed on time, to standard, and in full compliance with standard operating procedures.

Key Duties & Responsibilities

Workshop Operations & Strategic Planning

• Support the Workshop Manager in aligning daily workshop activities with company goals, KPIs, operational standards, and management expectations.

Staff Supervision & Training

• Train and guide staff on workshop procedures, technical work methods, SOPs, use of templates, good workshop practices, and performance expectations.

Human Resource Support

• Support recruitment, induction, attendance monitoring, duty rosters, leave planning, performance evaluation, training coordination, disciplinary processes, and separation procedures in liaison with HR.

Health, Safety & Compliance

• Assist in implementing EHS requirements, coordinating health and safety committee meetings, facilitating audits, preparing hazard evaluation reports, supporting permits, and ensuring safe work practices.

Workshop Assets & Equipment Management

• Oversee allocation, use, servicing, repair, and documentation of workshop assets, PPE, tools, appliances, vehicles, and related equipment.

Procurement & Stock Control

• Support procurement planning, stock replenishment, minimum and maximum stock level monitoring, supplier engagement, store layouts, GRNs, issue notes, RTS, STNs, and stock movement documentation.

Office Administration & Records Management

• Ensure proper filing, document archiving, internal communication, records control, stationery management, document distribution, and compliance with administrative procedures.

Workshop Security & Quality Control

• Monitor visitor access, staff movement, workshop keys, stamps, used spare parts disposal, client asset handovers, internal inspections, and workshop security procedures.

Customer Service & Client Asset Administration

• Support preparation of BOQs and estimates, job cards, worksheets, insurance documentation, task closure tickets, asset labelling, client asset inspections, and repair action plans.

Housekeeping & Facility Standards

• Ensure cleanliness, order, waste segregation, PPE washing, yard cleanliness, engine room cleaning, service bay organization, and safe working conditions across workshop areas.

Qualifications & Experience

• Degree in Electrical Engineering or a related field.
• Minimum 5 years’ experience managing a large and busy automotive workshop.
• Good understanding of workplace safety, fire marshal requirements, first aid, and site safety.
• Proficiency in Microsoft Office Suite.
• Experience in workshop administration, procurement, stock control, staff supervision, and operational reporting.
• Flexibility to work in Nairobi, Kisumu, Mombasa, or any other part of Kenya.

Key Skills & Competencies

• Strong leadership skills with hands-on capability and management style.
• Strong supervisory skills and technical competence with ability to train others.
• Good communication and interpersonal skills.
• Strong analytical and report writing skills.
• Ability to work under pressure in a busy workshop environment.
• Team-oriented, proactive, creative, and forward-thinking approach.
• High level of personal and professional integrity.
• Strong planning, coordination, problem-solving, and operational follow-up skills.

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Position Summary

• Reporting to the Chief Executive Officer / Medical Director, the Lead Pharmacist will serve as the senior pharmacy authority responsible for ensuring compliance with Pharmacy and Poisons Board regulations, leading medication management systems, overseeing oncology pharmacy operations, supporting clinical research and clinical trials, and driving pharmacy procurement, inventory management, quality improvement, and business growth.
• The role is critical in supporting the organisation’s goal of becoming a leading centre for oncology care, infusion therapy, clinical research, and integrated healthcare services in Kenya.

Key Duties & Responsibilities

Strategic Pharmacy Leadership

• Lead the design, implementation, growth, and standardization of pharmacy services across organizational sites.
• Develop pharmacy strategic plans aligned with organizational objectives and support expansion of clinics, pharmacies, infusion centres, and healthcare facilities nationally.

Regulatory Compliance & Governance

• Ensure compliance with Pharmacy and Poisons Board requirements, Ministry of Health regulations, narcotic and psychotropic substance regulations, Good Pharmacy Practice, occupational health and safety standards, and hazardous drug handling requirements.
• Lead pharmacy licensing, inspections, audits, SOP development, governance frameworks, and regulatory documentation.

Oncology Pharmacy & Infusion Services

• Oversee oncology pharmacy operations, including safe preparation and dispensing of cytotoxic chemotherapy, immunotherapy, targeted therapies, hormonal therapies, and supportive oncology medications.
• Lead chemotherapy verification systems, aseptic compounding, cleanroom operations, medication safety, and implementation of validated oncology treatment plans.

Clinical Research & Clinical Trials Pharmacy

• Serve as the Pharmacy Lead for clinical research and clinical trial activities.
• Develop research pharmacy infrastructure, SOPs, investigational medicinal product management systems, accountability records, and compliance with Good Clinical Practice, sponsor requirements, ethics committees, and PPB research regulations.

Procurement, Inventory & Supply Chain Management

• Lead pharmaceutical forecasting, procurement planning, supplier relationships, pricing negotiations, inventory tracking, cold-chain monitoring, expiry management, controlled drug management, and stock utilization systems.

Financial & Commercial Oversight

• Develop pharmacy budgets, revenue projections, pricing strategies, billing support, reimbursement processes, and service expansion opportunities.
• Support SHA, private insurance, and corporate billing processes while monitoring pharmacy profitability and expenditure.

Quality, Safety & Risk Management

• Lead medication safety initiatives, pharmacovigilance systems, incident investigations, hazardous drug handling programs, cytotoxic waste management, and emergency preparedness planning for pharmacy operations.

Human Resource Management & Training

• Recruit, supervise, mentor, and evaluate pharmacy teams while developing competency frameworks, continuing professional development programs, oncology pharmacy training, research pharmacy training, and succession planning.

National Pharmacy Expansion & Facility Development

• Support establishment of pharmacy services in new facilities, cleanroom and compounding facility development, workflow planning, quality assurance, procurement systems, staffing structures, and satellite pharmacy team mentorship.

Qualifications & Experience

• Bachelor of Pharmacy from a recognised institution.
• Diploma in Pharmacy from a recognised institution.
• Registered Pharmacist with the Pharmacy and Poisons Board, Kenya.
• Valid Annual Practising License.
• Master’s Degree in Clinical Pharmacy, Pharmaceutical Sciences, Public Health, Healthcare Management, or Business Administration is an added advantage.
• Certification in Good Clinical Practice, Oncology Pharmacy, Aseptic Compounding, Research Administration, or Nutrition is an added advantage.
• Minimum 7 years’ pharmacy practice experience.
• Minimum 3 years’ experience in pharmacy leadership or management.
• Demonstrated experience in oncology pharmacy, clinical trials, procurement and inventory management, regulatory compliance, team leadership, healthcare facility development, and research.

Key Skills & Competencies

• Strong strategic planning, team development, change management, and stakeholder engagement skills.
• Strong oncology pharmacy expertise, clinical trials management, aseptic compounding, inventory management, supply chain management, pharmacy regulation, and licensing knowledge.
• Strong financial management, budgeting, service line development, business expansion, and negotiation skills.
• High integrity, accountability, attention to detail, and entrepreneurial mindset.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced, high-growth healthcare environment.
• Commitment to continuous pharmaceutical development and Continuous Medical Education programs.