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Armada Human Capital offers dynamic human capital management solutions engineered to ensure success through understanding unique needs, harnessing fresh talent and enhancing performance.
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Job Purpose: To provide a facilitative role in the process of attracting, developing and retaining a lean and highly skilled workforce so as to meet the current and emerging school needs.
The Human Resource Manager coordinates the Human Resource activities of the school in order to maximise the strategic use of all personnel.
Key Responsibilities:
- Develop and implement our client’s HR strategy in line with the institutions’ vision and strategic objectives.
- Develop our client’s talent strategy in consultation and collaboration with key departments.
- Undertake human resource planning to ensure that the institution is able to anticipate future needs and address current demands.
- Ensure that our client develops a coaching and mentoring culture.
- Serve as a link between management and employees by handling questions, interpreting policies and practices, administering contracts and helping resolve work-related problems.
- Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
- Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
- Provide strategic input on various HR challenges including restructuring, organisational realignment, staff terminations and grievance/disciplinary matters based on best in class HR practices.
- Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
- Identify staff vacancies and recruit, interview and select applicants.
- Plan, direct, supervise, and coordinate work activities of staff relating to employment, learning and development, compensation, and employee relations.
- Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
- Prepare and follow budgets for personnel operations.
- Maintain records and compile regular statistical and analytical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
- Analyze training needs to design employee development programmes.
- Conduct exit interviews to identify reasons for employee termination.
- Allocate human resources, ensuring appropriate matches between personnel.
Key Performance Areas:
- Personnel management
- Contract management
- Recruitment and selection
- Performance management
- Administration
Key Performance Measures:
- Engagement score of between 75- 80%
- Company personnel policies are adhered to
- Staff are fully aware of HR procedures in the school
- Reports are submitted on a regular basis
- HR data is managed and easily retrievable
- Staff files are updated
- Terms of employee contracts are adhered to by both parties to the contract
Qualifications, Training and Experience:
Academic and professional qualifications
- Bachelor’s degree in Human Resource Management
- Higher Diploma in Human Resource Management or equivalent
- Member of the Institute of Human Resource Management, Kenya
Technical knowledge, skills and competencies
- Strategic Human resource management skills
- Demonstrated ability to effectively use office automation tools (MS Office suite)
- Strong organisational and planning skills
- Excellent communication skills in both English/Kiswahili
- Time management skills
- Demonstrated high level of EQ and SQ
- Commercial awareness – clear understanding of how human resource management supports strategic aspirations
Experience Required
- 6 years of relevant and progressive work experience, 2 of which should be in a supervisory role.
- Experience in a service organisation will be an added advantage.
Personal Attributes
- Ability to engage effectively with a diverse range of people in a professional, discreet and assertive manner
- Undoubted integrity and professionalism
- Self-motivated
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Primary Responsibilities:
- Maintains the work structure by updating job requirements and job descriptions for all positions.
- Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
- Prepares employees for assignments by establishing and conducting orientation and training programs.
- Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
- Ensures legal compliance by monitoring and implementing applicable human resourcerequirements; conducting investigations; maintaining records; representing the organization at hearings.
- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
- Maintains human resource staff by recruiting, selecting, orienting, and training employees.
- Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
- Contributes to team effort by accomplishing related results as needed.
Experience:
- 5+ years in Human Resources
Skills and Certification:
- Bachelor’s in Human Resource Management
- Member of Institute of Human Resources Management (IHRM)
- Good inter- personal skills
- Good negotiation skills
- Team building expertise
- Good knowledge of Industrial relations
- Excellent knowledge of Labour Laws
- Excellent interpersonal and communication skills
- Manufacturing experience
- Excellent knowledge of employee life cycle
- Performance Management Skills
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Job Purpose: To plan, allocate duties, supervise, and review performance and development of cleaning, hygiene, grounds and maintenance staff.
To support by arranging and coordinating facilities to in line with set calendar of events. Conducting regular “walk-throughs” to monitor, review and plan work priorities is an essential part of the role as is good budgetary control.
Key Responsibilities:
Ensure that all facilities, buildings and compounds are maintained at the highest standards i.e. cleaning, maintenance, repair & construction works.
Maintenance:
- To conduct a monthly audit of facilities and maintain a comprehensive maintenance and repair schedule.
- To take full responsibility for implementing company-wide maintenance SOPs (Standard Operating Procedures)
- To supervise external contractors when necessary
- To keep all equipment maintenance costs to a minimum through preventative maintenance.
- To plan, allocate duties and supervise cleaners, grounds men, and school artisan
- To develop and implement an efficient and effective routine repairs and maintenance program for all school facilities and equipment.
- To attend to repairs and maintenance requisitions in order of urgency and priority; To maintain a logbook where planned/pending and completed jobs are recorded
- To prepare termly reports on performance and challenges of the department
- To implement construction of new and extension of facilities as per approved plans whenever required
- To keep and maintain accurate and correct records of all purchases and issues of materials ensuring that any unused materials are stored securely and accounted for
- To assist with preparation of school functions by providing the required support services.
- To maintain all the firefighting equipment, borehole, water pumps, swimming pool machines and to ensure that such equipment’s are serviced regularly and advise on installation of additional equipment as need may arise
- Co-ordinate, in liaison with the Heads of Schools, the logistics and administrative aspects of various school events in terms of venue arrangements.
- Ensure that urgent repairs and maintenance issues are resolved promptly and effectively
- Ensure that appropriate legal and school regulations regarding health and safety are adhered to by the Facilities and Maintenance teams
- Build a good working relationship with the supervisor’s in charge of security, catering and transport
- Provide information to the school community on facilities maintenance matters and investigate and / recommend corrective action as necessary to resolve complaints
Health and Safety:
- To develop a cleaning program
- To allocate and supervise cleaning duties to cleaners ensuring that all the school facilities are cleaned thoroughly on daily basis, and to ensure that all staff and students’ toilets are kept clean, soaps and tissue paper are provided and that the toilets are inspected on daily basis
- To ensure that the school grounds are kept tidy, hedges regularly trimmed, grass mowed so as to improve and maintain the general appearance of the school.
- To ensure that all the flower gardens are maintained and grass watered during the dry seasons.
- Liaise with the County Council and other authorities on issues of permits and other regulatory documents.
- Advises the school on building, health and safety issues.
Management:
- Provide leadership to the Maintenance team, ensuring high level of integrity, customer service, discipline and ownership. Lead by example.
- Ensuring that there is dialogue and effective lines of communication to support staff by holding regular meetings
- To handle and resolve staff conflicts and ensuring that staff understand their respective roles and duties
- To develop a training program by assessing the training needs
- Prepare and submit monthly facility maintenance related reports to the Operations Director and Head Teacher.
- Build a good working relationship with the supervisor’s in charge of security, catering and transport
Key Performance Areas:
- Preparing cleaning schedules for maintenance workers
- Organising school events and functions
- Ensuring cleanliness and hygiene of the school
Key Performance Measures:
- No complaints related to maintenance and cleanliness
- Clean and attractive compound
- Zero hygiene related infections especially from the toilets
- Availability of safe clean water
- Minimal injuries on the school facilities
- Well-functioning equipment i.e. fire extinguishers, bore hole, water pumps and swimming pool pumps/filters
- Minimal breakdown of equipment
- No work related accidents
- Reduced student related damages in school
Qualifications, Training and Experience:
Academic and professional qualifications
- A degree, diploma or higher qualification in building and construction or engineering
- Fully conversant with Health and Safety issues
Technical knowledge, skills and competencies
- Customer service skills
- Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required
- Administrative, management and leadership skills
- Conflict resolution skills
- Ability to interact positively with management, and other employees, to promote a team effort and maintain a positive and professional approach.
- Ability to produce a high volume of work in a timely manner, which is accurate, complete, and of high quality.
- Experience working in a multicultural setting
- Experience and/or understanding of educational programs
- Previous exposure and experience with contract negotiations and project management
- Excellent written and spoken communication skills
- Experience in supervising and training others
- Proven ability to work independently and act ethically
- Strong work ethic, based on proactive planning and personal responsibility
- Systems thinker
- Good team player
Experience Required
- At least 6-8 years of relevant and progressive work experience gained working in large educational institutions, 3 of which should have been spent at a supervisory level.
Personal Attributes
- Trustworthiness
- Integrity and professionalism
- Time management skills
- Problem solving and negotiation skills
- Decision making and leadership skills
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Job Purpose: Responsible for the efficient coordination and management of all procurement functions for our client’s School; and implementing the procurement strategy to support our client’s overall strategy.
Key Responsibilities:
- In liaison with the Operations Director, develop and implement procurement policies and procedures of Our client School, implement internal controls that are in line with the policies and procedures.
- Implement the procurement process for our client, and manage and control the procurement budget to maximize savings.
- Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
- Assist in the development of specifications for equipment, materials, and services to be purchased.
- Develop and maintain purchasing records, reports and price lists.
- Assist in the development of specifications for equipment, materials and services to be purchased.
- Review stock management system to determine re-order requirements, identify the most suitable supplier from the pre-qualified suppliers;
- Receive approved requisitions and prepare and dispatch LPOs as needed for provisions and follow up to ensure timely delivery;
- Monitor unfilled orders and if necessary consult requisitioning managers for alternative specifications, or to guide on alternative suppliers.
- Ensure quality products are sourced and supplied at the best prices.
- Collect and collate information/statistics in preparation for negotiations and renewal thereof of service contracts for equipment and machinery.
- Coordinate the printing and ordering of stationery, price reviews on all types of stationery, obtaining quotations from suppliers to facilitate negotiations for good prices.
- Verify bills against orders before forwarding for authorization and eventually, payment by Finance department.
- Comply with and maintain knowledge of applicable rules, legislation, standards and best practices.
- Establish and negotiate contract terms and conditions, and maintain supplier relationships.
- Administer contract performance, including delivery, receipt, warranty, damages and insurance.
- Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
- Develop and maintain constructive working relationships with colleagues and management.
Key Performance Areas:
- Obtain value for money from supply chain process
- Effective and efficient coordination of the procurement process
- Promote an understanding of best-in-class procurement competencies for our client
Key Performance Measures:
- Goods and services delivered on time
- Receipt of correct order quantities
- Working within reasonable purchasing spend
- Internal customer satisfaction
Qualifications, Training and Experience:
Academic and professional qualifications
- Bachelor’s degree in Procurement or Supply Chain Management;
- Three years’ procurement and contract management experience, preferably in an academic institution;
- Possession of a professional procurement qualification, such as C.I.P.S;
- Registration with KISM;
- Willingness to put in extra hours in emergencies.
- A degree, diploma or higher qualification in building and construction or engineering
- Fully conversant with Health and Safety issues
Technical knowledge, skills and competencies
- Ability to write narrative and analytical spread sheet reports;
- Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required;
- Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously;
- Ability to work under pressure and to meet deadlines;
- Spoken and written fluency in English desired; and
- Customer service skills
- Conflict resolution skills
- Ability to interact positively with management, and other employees, to promote a team effort and maintain a positive and professional approach.
- Ability to produce a high volume of work in a timely manner, which is accurate, complete, and of high quality.
Experience Required
- At least 6-8 years of relevant and progressive work experience gained working in large educational institutions, 3 of which should have been spent at a supervisory level.
Personal Attributes
- Trustworthiness
- Integrity and professionalism
- Time management skills
- Problem solving and negotiation skills
- Decision making and leadership skills
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Job Summary The client is looking for an individual who has gained experience in external audit operations. This individual should also possess an audit and accounting background.
Key Responsibilities:
- Provide guidance and expertise to professional staff and participate in the conduct of a wide range of assurance services, with a particular focus on complex and specialized issues, including audits, controls reviews, remediation projects, and assistance with regulatory compliance
- Develop team members by encouraging individuals to think for themselves and take responsibility for their contributions to the team.
- Conduct timely performance reviews and provide performance feedback / training.
- Understand the clients industry, key performance drivers, business trends, and emerging technical and industry developments.
- Plan engagement objectives to ensure compliance with professional standards and appropriately address risk. Prepare and review management communications, proposals budgets, and negotiate fees and overruns
- Review and approve for signing all financial statements, opinions and reports and other deliverable documents for clients.
- Maintain relationships with other engagement teams and monitor team progress against plan and drive performance as required.
- Identify new business opportunities and develop long term relationships and networks both internally and externally.
- Provide management over a portfolio of clients and deliver high quality audit and assurance service, including preparing and reviewing audit plans and work.
- Achieve team and individual budgets and business plan / performance objectives.
- Manages project financials, including budgets, WIPS, timely billing and collection and variance recognition.
- Maintain the highest technical and professional standard.
- Think strategically about client needs by understanding their business and key risks.
- Addresses situation before they come crises and develops solutions to avoid recurrence,
- Providing additional help and guidance to clients on a consultancy basis.
- Participants in the development of ways to meet client needs, contributes to proposal delivery.
- Identifying ways to maximize the relationship with clients and deliver added value.
- Monitor and control auditing staff.
- Coach, train and develop auditing staff to upgrade their knowledge.
- Be seen as a role model for auditing professionals.
- Carry out practice management activities e.g. resourcing client billing etc.
- Planning and performing operational and financial audits
- Identifying business process risks
- Developing testing methodologies to evaluate the adequacy of controls
- Documenting the results of the evaluations
- Developing recommendations and reports based on audits and presenting these ideas to senior management
- Formulating professional development and educational plans for junior staff members
- Planning and allocating resources and individuals in accordance with skills and schedules
- Undertake wider office activities, as required.
Qualifications, Training and Experience:
- Bachelors degree in a business related field, Masters degree preferred
- Professional accounting qualifications (CPA (K) / ACCA)
- 7 years continuous external audit experience in a wide range of sectors
- Good understanding and working knowledge of International Financial Reporting Standards and International Standards on Auditing
- Experience using audit software like CaseWare, CCH, etc will be an added advantage
- Team player with strong interpersonal, communication and project management skills including leading teams of at least 10 team members.
- Ability to work under high pressure to meet deadlines
Method of Application
Use the link(s) below to apply on company website.
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by clicking on the link provided below.
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