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Christian Blind Mission (CBM) Kenya is an independent Member Association of the CBM Family, registered under Kenyan law as an incorporated company limited by guarantee, having a Memorandum and Articles of Association with a membership, board and company secretary. The association submits an annual audit and company returns. CBM’s work in Kenya aims to ...
Procurement
· Develop a coherent procurement master plan to guide procurement activities for all departments of the Regional Office and the Country Office Kenya for the year. This includes but is not limited to goods and services such as workshops venues, catering services, IT equipment and related accessories, consultants etc.
· As a committee member, participate in the selection/use of pre-qualified suppliers; vendor rating to ensures fair vendor selection for all procurement processes per the set thresholds
· Receive and check for clarity and approval of all procurement requests from various departments
· Prepare bid proposals, RFPs and tender documents for approval before circulation. Coordinate receipt of quotations from suppliers
· Analyze quotations and prepare bid analysis as per CBM procurement guidelines
· As a member of the procurement and tender committees, prepare minutes and reports of discussions and decisions held;
· Raise LPO and LSOs documentation for approval
· In conjunction with the requester, receive and verify the deliveries of orders from suppliers within the recommended timeframe;
· Ensure all procurements are thoroughly documented in agreed format and filed within the right timeframe
· Maintain a supplier database
· Manage communication with vendors and staff to facilitate smooth implementation of procurement procedures.
Administration
· Insurance administration for motor vehicles and CBM assets in liaison with the Insurance Brokers.
· Verify physical inventory and stock by conducting spot checks periodically and investigating discrepancies.
· Maintain an up to date and accurate asset register.
· Supervise outsourced services such as cleaning, security, gardening
· Oversee maintenance of assets, equipment and machines as needed such as office generator, signage, water supply, electrical installations, electric fence, gardening, security and sewerage systems
· Coordinate timely disposal of old and obsolete office equipment and assets, as guided by CBM guidelines on disposal
· Ensure proper allocation, maintenance and utilization of equipment and office furniture especially those in the common areas;
· Maintain proper record keeping in regard to billings, service contracts and ensure that queries/anomalies are dealt with
· Act as the custodian of the Regional Office keys, to ensure the office is opened on time and properly closed at the end of the work day, following the relevant SOPs for office safety and security.
· To comply with all safety and health procedures and requirements at CBM and, at all times ensure your own safety and health and that of other persons who may be affected by your acts or omissions at CBM.
· In the absence of the driver, supports in driving services
Professional and Personal Profile:
Education, Knowledge & Professional Experience
CBM encourages persons with disabilities to apply for this position.
Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit in English via e-mail, a meaningful cover letter and CV and salary expectations to:recruit.nairobi@cbm.org
Application deadline:3rd April 2017
Only short-listed candidates will be contacted.
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