Job Opportunities at Duma Works

Job Summary

To be responsible for the efficient and effective organization and operation of all functions of the billing, collection, deposit, disbursement and record maintenance of student and other related monies at the College.

Assistant Bursar Job Responsibilities

• Billing and collection of fees on timely manner.
• Receiving all fees and providing a proper receipt.
• Carry out banking, bank reconciliation and update all the ledgers on daily basis.
• Management of petty cash.
• Ensuring statutory deductions and all taxes are paid on time.
• Monitoring expenditures versus budget set and explain any discrepancies.
• Assist in the preparation of the payroll.
• Assist in the preparation of audit documents for the external auditor.
• Assist in preparation of monthly budgets
• Assist in generating financial statements – income statements, trial balances and balance sheet.
• Maintaining the office files and relevant documents including the filing of financial documents.
• Carry out monthly stock take for stationeries and office supplies.
• Prepare as needed weekly, monthly, quarterly and annual reports and analyses.
• Deal directly with students or others to resolve all problems and complaints concerning student accounts.
• When required, assume full responsibility of the department in the absence of the Bursar.
• Manage junior level staffs.

Qualifications for the Assistant Bursar Job

• A minimum of a CPA Part I and a first degree, preferably with specialization in Accounting or Business Administration.
• At least 1 years of experience dealing with the collection and disbursement of funds required, preferably in a college setting.
• Must be a self starter with the ability to organize and coordinate large workloads in a timely and effective manner.
• Must have strong inter-personal skills.

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Job Purpose

Providing assistance to the Human Resources department in interpreting and applying employee policies, procedures and regulations to ensure maximum benefits for employees.

HR Officer Job Responsibilities

• Develop, update and maintain HR policies, procedures and programs based on legislation and best practice.
• Ensure compliance to the HR process within the department and by relevant stakeholders, while recommending improvements to streamline HR processes.
• Implements and interprets management policies and operating practices for the purpose of achieving department objectives and ensuring compliance with administrative requirements.
• Coordinate staff training on labor relations activities (e.g. compliance information/instruction materials, procedures, methods, etc.) for the purpose of addressing compliance issues and injury causative activities.
• Develops a wide variety of written materials (e.g. forms, procedures, reports, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Maintains a wide variety of records (e.g. provider contracts, claim files, employee records, etc.) for the purpose of providing information and/or documentation.
• Analyze staff data and provide recommendations for improvement of organization’s staff policies and practices
• Act as a liaison between management and employees by providing clarity on employment matters and facilitating a solution to work-related problems
• Analyze legislation, arbitration decisions, and collective bargaining agreements to assess industry trends
• Performs case management as it pertains to employment issues regarding compliance for the purpose of ensuring maximum benefits for employees in accordance with company objectives and guidelines and in alignment with company financial resources.
• Prepares written materials (e.g. claims, correspondence, compliance reports, employment documents, etc.) for the purpose of providing documentation and/or conveying information.
• Provides consultation and advises management for the purpose of ensuring compliance with legal and administrative requirements.
• Participate in exit interviews
• Develop and implement employee welfare projects
• Organise and plan for the works committee meetings.
• Represent the company at staff-related hearings and investigations

Qualifications for the HR Officer Job

• Bachelors’ Degree plus a post graduate qualification in Human Resources Management IHRM Certified.
• At least two (2) years’ experience in a Human Resource Department of a fast-¬growing organization.
• Conversant with the Kenya labour laws.
• Skills in negotiation on (CBA’s) Collective Bargaining Agreements.
• An understanding of relevant legislation, policies and procedures.

Desired Skills

Reporting, Administrative Writing, Research, Verbal Communication, Orienting Employees, Kenya Employment Law, Organizational Effectiveness, Confidentiality, Time Management, Analyzing Information