Job Opportunities at The Privatization Commission

JOB REF: PC/HRM/5/9/2016-2017: SECRETARY : JOB GROUP, PC RE-ADVERTISED

Overall purpose: Reporting to the HR & Admin Officer, the job holder is responsible for providing secretarial and administrative duties in the assigned office (s).

Key Operational Responsibilities for the Secretary Job

• Types from drafts and draft routine correspondences;
• Performs general office tasks and any other duties assigned by immediate supervisor;
• Handles all correspondences for the assigned officers;
• Takes dictation in shorthand and transcribing;
• Takes charge of documents and files including classified materials – record management;
• Receives and attends visitors and ensures security of the office;
• Handles official travel arrangements;
• Dispatches mails and board members documents ;
• Types minutes for staff members and other committees members ;
• Where necessary, arrange meetings for board members, stakeholders’ workshops, events meetings within and outside the office;
• Scans, photocopy and email the documents to staff, board members and other customers/stakeholders/suppliers;
• Prepares the work plans, performance appraisals for other support staff ;
• Prepares vehicles return for monthly consumption reports;
• Prepares documents for external use; and
• Undertakes any other function as may be assigned from time to time

Qualifications for the Secretary Job

• Diploma in Secretarial Studies/Secretarial Management from a recognized institution;
  or Shorthand III (Minimum 100 w.p.m), typewriting III (50 w.p.m), Business English III, Commerce II,Office Management and Secretarial Duties II; and
• At least three (3) years’ relevant experience in a busy organization.

Key Competencies:

• ICT Skills and proficiency in Microsoft Office Suite;
• Ability to observe confidentiality, office etiquette and professionalism;
• Good communication skills
• Excellent interpersonal skills;
• Ability to work independently and as part of a team; and
• Personal initiative to work on tight schedules, meet deadlines and adapt to a wide range of tasks.

Salary Scale: Kshs. 45, 279 pm – 68,341 pm.

Other requirements:

• These positions require individuals of high integrity and team players.
  Each applicant should provide details of his/her current employer and position held, current salary including the following documents:
• Police Clearance Certificate from the Directorate of Criminal Investigations;
• Clearance Certificate from Higher Education Loans Board (HELB) (where applicable);
• Tax Compliance Certificate from KRA;
• Leadership and Integrity Act Self Declaration Form from the Ethics and Anti-Corruption Commission (EACC); and
• Certificate from an Approved Credit Reference Bureau (CRB).
• Employment will be on three (3) year renewable contract.

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INDUSTRIAL ATTACHMENT AND INTERNS : JOB REF: PC/HRM/1/03/2016-17

The Privatization Commission is a State Corporation established under Section 3 of the Privatization Act, 2005 which is mandated to formulate, manage, and implement the privatization programme.

The Commission invites applications from persons wishing to be considered for appointment as Interns and industrial attachees to join its Internship and Industrial attachment Programmes in Accounts, Legal Affairs, and ICT. We are looking for brilliant, dynamic and self-driven persons eager to make a difference in being part of a result-oriented team.

Recruitment Criteria for Internship 

• Must be unemployed Kenyan graduates from training institutions who have completed their degree courses within the past one year and have not been exposed to work experience related to their area of study;
• Graduates of degree programmes, for whom internship is a requirement for registration by their respective professional bodies;
• Must make a formal written application to the Commission;
• Ready to undergo a six month internship Programme at the Commission which will only be taken once;
• Retirees and those who lose formal employment will not be eligible; and
• Must provide proof of completion of the course of study (Certificate or letter of completion).

Recruitment criteria for Industrial attachees 

• Only industrial attachees from training institutions recognized by the Government shall be eligible. Eligibility for selection will be based on the following criteria
  Only students in the final year or year preceding the final year or as prescribed by the syllabus shall qualify for industrial attachment;
• A letter of introduction from the learning institution is mandatory and shall be attached to the applications; and
• The Attachment period will be for three (3) months and will only be offered once during the course at the Commission.