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  • Posted: Jun 8, 2017
    Deadline: Jun 20, 2017
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    Grants Manager (GM)

    Purpose

    The Grants Manager (GM) will work with Field Coordinators (FCs), Program Development Officers (PDOs) and Procurement/Logistics Officers (PLOs) during the development of grant proposals, providing information on the feasibility of the practical aspects of implementation. After grant approval, the GM will work with relevant staff on the development of a grant agreement according to the grant format designated. Upon signing of the grant agreement by the COP or his designee, and the GM will ensure effective grant implementation and will keep the designated PDO informed of grant implementation progress.During grant implementation, the GM will work under the guidance of the Deputy Chief of Party to perform the assignments below.

    Tasks

    During the grant proposal stage:

    • Guide Field Coordinators (FCs) and PDOs (as applicable) in formulating grantee proposals according to the TIS+ guidelines;
    • Support the FCs and PDOs (as applicable) in all aspects of grant management and documentation per the TIS+ and USAID’s regulations;
    • Provide day to day support and training team members as applicable;
    • Support the process of verifying grantee management capability;
    • Propose grant implementation strategies;
    • Analyze draft budgets submitted by grantees and propose Best Practices, if needed;

    During the grant implementation stage:

    • Track and ensure the implementation of the grant including logistics, procurement and payments;
    • Monitor grantee performance and achievement of deliverables;
    • Negotiate and implement modifications and addenda to grant agreements as required and authorized by FC/PDO/DCoP/CoP;
    • Train grantee management staff in their various responsibilities as needed;
    • Ensure grant is compliant with USAID regulations and deliverables are being met by the organization as well as the grantee;
    • Maintain all soft and hard copies of grant files (excluding finance documentation), including: MOUS; grants; Notes to File; official approvals, extensions, and other correspondence; and final reports;
    • Ensure all files are in order and grant file checklist is completed satisfactorily before submission to other functional Managers for final approval to close out;
    • Ensure all electronic files required by USAID have been uploaded to the appropriate portal for viewing;
    • Monitors the implementation progress of each grant. Ensures that the implementation is carried out in a non-partisan manner and that all administrative outputs as stated in the grant agreement are achieved.Ensure coordination on each grant with the relevant teams as necessary;
    • Support the provision of regular updates for staff on grant status and ensures proper information entry in Access database;
    • Support the drafting of grant-related correspondence (letters of receipt, issue letters, rejection letters, close-out letters etc.);
    • Travel throughout Somalia is mandatory, and occasional travel to other regions is at the direction of the Deputy Chief of Party and/or other functional managers;
    • Document lessons learned to be shared with the rest of the organization;
    • Updating grant implementation processes and policies to reflect best practices in consultation with the Deputy Chief of Party and Operations Manager;
    • Other duties as assigned by the Deputy Chief of Party and other managers that are consistent with the overall focus of the assignment.

    Qualifications

    EDUCATION

    • University degree in Political Science, International Relations, International Development, Accounting, Finance, Commerce, Project Management or appropriate field.

    WORK EXPERIENCE

    • Seven years of progressively responsible professional experience are required.
    • Three to five years of experience working with USAID funded Fixed Award Amount (Fixed Obligation) Grants is required.
    • Experience in program development, reporting; budgeting; networking highly sought.
    • Fluency in written and spoken English.
    • Must be flexible, willing to perform assigned and additional duties and work irregular hours under unpredictable conditions.
    • Previous experience working in Somalia highly desired.
    • Previous experience with Microsoft Access highly desired.

    SKILLS

    • Demonstrated expertise working in Somalia on socio-political and culture issues.
    • Excellent interpersonal skills and an ability to manage a diverse range of professional relationships essential.

    LANGUAGES

    • English fluency required. Somali highly preferred.

    Supervisory Responsibilities:

    None. Significant communication with field-based teams.

    Base of Operations:

    • Nairobi, Kenya with frequent travel to Somalia

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    Monitoring and Evaluation Manager

    Objective

    The Monitoring and Evaluation (M&E) Manager will lead M&E activities and report to the Chief of Party (COP) while closely working with the program teams. The M&E Manager will be responsible for data collection, verification and management, and results reporting, collecting and writing success stories, as well as coordinating with subcontractors and other project partners to capture activity results. S/he will also assist project staff and consultants to understand and implement M&E reporting requirements and develop necessary tools to capture results in line with the approved TIS+ Annual Monitoring and Evaluation Plan (AMEP).

    Primary Responsibilities

    Responsibilities include, but are not limited to the following:

    • Develop and ensure application of effective monitoring, tracking and reporting systems, tools and templates that enable and enhance regular monitoring of outputs and program quality across the regions and generate quality evidence;
    • Assist the Project team in updating the Project M&E Plan for submission to USAID annually;
    • Train staff on the Project M&E Plan and USAID M&E requirements, including Performance Indicator Reference Sheets for both standard and custom indicators, and standard practice to ensure quality data collection and proper implementation of the Plan;
    • Develop methodologies for measuring the differing impacts of project activities on women, and other marginalized and vulnerable groups;
    • Use AECOM’s proprietary web-based OneSource system to capture, process, store and analyze data;
    • In coordination with the field based program team and the TIS+ Information & Database Officer, use the TIS+ Activity Database to link activities and activity performance to TIS+ indicators;
    • Perform regular audits of uploaded documentation to ensure that PIKA M&E information is properly documented, accurate and complete and complies with USAID requirements. If gaps are found in reporting quality or data integrity, provide supplemental training to staff;
    • In addition to regular OneSource audits, the M&E Manager will make periodic trips to field sites as an independent monitor to verify results reported by staff. If there are issues with on-the-ground results, the M&E Manager will inform the TIS+ senior management as well as relevant technical staff;
    • Provide technical support on project design, strategic development, and overall annual planning and reporting processes;
    • Assist and contribute to the timely preparation of weekly, quarterly and annual reports to USAID;
    • Champion knowledge management through the sharing of evaluations and lessons learned from the project sites including the facilitation of sharing of recommendations and lessons learned from evaluations and other learning initiatives.

    On a quarterly basis, the M&E Manager will compile results from OneSource and other relevant sources as a component of the quarterly reporting responsibilities to USAID, as well as to prepare a summary report for discussion by the management team.The summary report will describe progress in achieving activity results, trends over time, and any success stories or challenges encountered. On a semi-annual basis the M&E Manager and COP, with support from the program team and with USAID, as needed, will evaluate performance indicators and make changes to the results reporting framework, as necessary to:

    • Review assumptions underlying the Results Framework and indicators;
    • Ensure that progress being reported corresponds with and feeds into the development objective;
    • Assess the likely reasons why performance targets are/are not being met;
    • Recommend changes to the M&E process to improve performance-based decision making;
    • Recommend changes to out-year targets, if needed.

    The M&E Manager will perform other duties as assigned.

    Reporting

    The M&E Manager reports to the Chief of Party

    Qualifications

    • Bachelor's degree in qualitative/applied research, statistics, economics, program management, international relations, community development or a relevant/similar field;
    • At least 5 years of demonstrated experience in the design and management of evaluations (impact and performance), analysis and assessments, including survey development, developing performance management plans, participatory data collection methods and protocols, and data quality verification techniques on large development projects;
    • Project management experience on USAID funded programs;
    • Must possess technical familiarity with evaluation methods and standards under the USAID Evaluation Policy;
    • Experience providing high quality M&E services to USAID funded programs in the areas of conflict transformation, stabilization or governance preferred;
    • Experience managing teams, particularly remotely;
    • Fluency in spoken and written English required. Somali language added advantage;
    • Computer proficiency in word processing, databases, spreadsheets;
    • Quantitative data analysis & visualization skills;
    • Experience with electronic data collection platforms;
    • Excellent interpersonal skills and demonstrated ability to collaborate and lead decision-making within a team;
    • Excellent report writing, analytical and communication skills, including oral presentation skills;
    • Ability and willingness to travel throughout Somalia.

    LOCATION:

    Nairobi, Kenya

    LEVEL OF EFFORT:

    One year with two possible option years.

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    Information and Database Officer

    Objective

    The Information and Database Officerwill be responsible for program information and database management for TIS+.Under the direction of the TIS+ Deputy Chief of Party, s/he will support communications activities such as development of success stories and data management for the TIS+ PIKA database.

    Primary Responsibilities

    Responsibilities include, but are not limited to the following:

    • Working closely with the Deputy Chief of Party and relevant Field Coordinators/Program Development Officers, identify provide timely program analysis for improved project management.
    • Train staff on tools available within the database to support project management and reporting.
    • In coordination with the TIS+ Field Coordinators/Program Development Officers, support data management for the TIS+ PIKA (Activities) database, helping ensure activity files are well drafted and in good order; and financial and M&E data is entered into each activity file in an accurate and timely manner;
    • Support periodic report production, including weekly, monthly, quarterly and annual TIS+ reports, as well as other reporting documents, as required.Support information gathering, report writing, report editing and document finalization.
    • In coordination with the TIS+ Monitoring and Evaluation (M&E) Officer, support management of M&E data and the M&E database, helping ensure data is properly compiled and input into TIS+ systems in a timely manner;
    • Under the leadership of the DCOP, responsible for updating the database and maintaining reports files generated from the database such as grant clearance forms, in collaboration with the field coordinators
    • Ensures sharing with staff and uploading TIS+ database backend to one source weekly, with links provided to USAID in a timely manner.
    • Perform such other duties as may be assigned

    Reporting:

    The Information and Database officer will report to the Deputy Chief of Party.

    QUALIFICATIONS:

    • Bachelor’s degree in information management, business, or computer science OR Microsoft Access Certification
    • 2-5 years experience with Microsoft Access programming, manipulation, and data entry.
    • 2-5 years experience in an information management capacity.
    • Experience working on USAID programs preferred.
    • Fluency in written and spoken English. Somali language skills are a plus.
    • Strong English writing skills.
    • Strong organizational skills and proven capacity to work well against tight deadlines.
      Ability to work independently or with remote team members.

    LOCATION:

    Nairobi, Kenya with extensive travel throughout Somalia

    LEVEL OF EFFORT:

    One year with possible extension for an additional two years

    Only shortlisted candidates will be contacted.

    go to method of application »

    Finance Officer

    Objective

    The Finance Officer will provide effective financial and accounting support to the TIS+ Finance and Administration Manager (FAM) and the TIS+ team. He/She will implement and as needed manage various financial and accounting systems, processes and procedures while adhering to all TIS+ financial policies as well as good accounting practices (GAAP or IAS/IFRS).

    Primary Responsibilities

    Responsibilities include, but are not limited to the following:

    • Assist with and/or manage as assigned VAT/DA1 Form processes, recording, management and reconciliation;
    • Payment requests reviews, requests for additional information, and ensure that payments with the Finance team continue to move through proscribed process;
    • Assist with or lead bank reconciliations, petty cash management, voucher compilation and upload and cost projections;
    • Assist and/or lead budget development, account balance management, tax remittance, tax return compilation and activity budget reviews;
    • Ensure proper documentation reviews of all payment requests and vouchers, proper filing and completeness of field voucher files
    • Review transactions for cost reasonableness, allowability and allocability;
    • Make recommendations to improve payment request reviews, financial controls and policies, and workflow processes;
    • Assist with audit preparation, auditor reviews and implementation of recommendations as directed;
    • All other duties as assigned

    Reporting

    The Finance Officer reports to the Finance and Administration Manager

    Qualifications

    • Bachelor’s degree Finance or Accounting with an added advantage for CPA/ACCA Level 3;
    • Minimum five years of work experience in accounting and/or finance;
    • Two years of experience with a USAID funded organization would be ideal;
    • Proven knowledge of USAID rules and regulations ideal;
    • Fluent English language skills required; Somali language skills is highly advantageous;
    • Proficient in Microsoft office and ideally, working knowledge of Quickbooks;
    • A strong sense of ethics and honesty with attention to detail is mandatory;
    • Good organizational skills and the ability to keep absolute confidentiality is required.

    LOCATION:

    Nairobi, Kenya with limited travel throughout Somalia as needed.

    Method of Application

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