Alumni Affairs Coordinator at Africa Nazarene University (ANU)

Job Summary

Creating and implementing alumni coordination programs that increase involvement in Alumni Association activities.

Job Description

The University is looking for a qualified person to fill the position of Alumni Affairs Coordinator reporting to the Coordinator Marketing and University Relations. This function will involve creating and implementing alumni coordination programs that increase involvement in Alumni Association activities. The job holder responsibilities include increasing engagement and participation of alumni in university events, Alumni Association growth, coordination of alumni communications, and marketing alumni events to promote the university in various markets.

Specific Duties and Responsibilities

As the Alumni Affairs Coordinator, you will be responsible to the Coordinator of Marketing and University Relations for the following duties:

• Develop and implement strategic plan for Alumni Office in line with the university guidelines and in liaison with the Alumni Council.
• Create an annual plan for the alumni affairs program to build structures for engagement that results in growth of the association, demonstrated through greater involvement, and increased annual reunion attendance and alumni membership.
• Spearhead the development and execution of resource mobilization proposals.
• Plan and execute alumni membership drives to increase alumni association membership targeting both in Kenya and abroad.
• Manage the Alumni events including; planning and coordination of events such as reunions, homecomings and specific project events.
• Manage the communication between the alumni, alumni association and the institution to ensure they are updated and engaged in alumni activities through general correspondence, social media, emails, cultivation and invitations to events, etc.
• Manage and update the alumni, database and website to create strong awareness among alumni and students about the alumni association and provide a link between the association and the University.
• Engage with students and young alumni through student alumni representatives in university events such as recruitment of undergraduate students in high schools and colleges fairs, developing students’ recruitment training manuals for Alumni representatives to market ANU courses.
• Prepare budget for alumni affairs programs and having control on expenditure.
• Prepare reports and analysis tools to ensure the program is responsive to the needs of the alumni.
• Foster collaboration with alumni in Institutions of Higher Learning and other organizations.
• Facilitate the smooth and fair election of Alumni Association Officers.
• Function as the recording secretary of the ANU Alumni Association.

Minimum Requirements

• Master degree in relevant field. Experience in managing alumni programs, students or membership relations.
• Minimum of five year experience with university alumni environment.
• Proven experience on managing volunteers, students and other professionals Skilled in membership drives and business development activities.
• Proven success with major event management principles and coordination.
• Creative and innovative
• Strong communication skills (written, oral and interpersonal) with ability to adapt communication style depending on audience and situation.
• Strength in communication and publicity with capability on digital communication Proficient with management of social media.
• Background in resource mobilization, partnerships and sponsorships Proficient with office technologies. Ability to work in team based environment.
• Ability to mobilize and head others.
• Ability to use tact, discretion and diplomacy