Logistics Assistant at United Nations Office for Project Services

Job description

Background Information - Job-specific

The rapid deployment of engineering capability to UN peacekeeping missions, particularly in Africa, is a very urgent challenge, and timely response is strongly required. The rapid deployment of troops, into well situated and defended camps, can greatly improve conditions on the ground, build confidence in a fragile peace, provide stability to tense areas and ensure the UN supports and maintains the peace.

There have been numerous attempts to accelerate the missions’ start-up or response to changes in mandate, including the provision of Military Engineering Contingents (MECs) from Troop Contributing Countries (TCC’s) for facilities and infrastructure work. This solution has not proven fully effective to date due to a number of operational realities. TCC technical capabilities can vary considerably from one military engineering company to another.

To support this rapid deployment, an engineering training facility is being established to train military engineering contingents from Troop Contributing Countries (TCC’s) in the East Africa region. The intended result is TCC’s will provide competent Peace-Keeping Engineering Units able to deploy and effectively support peace keeping mission requirements.

Functional Responsibilities

Whilst reporting to the Operations and Logistics Manager, the Logistics Assistant will coordinate and provide assistance to the logistics function supporting the TPP project. Specific duties include:

• Coordinate the receiving of Heavy Engineering Equipment (HEE) ensuring contractual compliance including operation manuals, machine condition and operability and access to HPSS
• Liaison and coordination with vendors for HEE servicing, maintenance and repairs
• Coordinate and record fuel delivery and refueling of machines
• Coordinate the collection of HEE by vendors including informing HPSS for access.
• Issuance, receiving and recording of project equipment and consumable items to training teams including tools, training aids, PPE, stationary amongst other items.
• Coordinate transport requirements including trip authorization and maintaining trip logs.
• Report on: machine operability status, hours operated and issues, fuel delivery and consumption, vendor contract delivery and lecture times given and project assets
• Responsible for asset management, consumables reconciliation and inventory control in accordance UNOPS policy
• Identify assets requiring repair and assist procurement in ensuring repairs are completed satisfactorily.
• Assist in preparing purchase lists including draft SOR preparation for procurement processes
• Participate in After Action Reviews

Education

• Secondary education required.
• Technical Diploma in Logistics would be an added advantage.
• Training on Occupational Health and Safety would be advantageous

Experience

• Minimum of four years relevant working experience in logistics or procurement or related activities is required,
• Proficiency in standard computer applications (MS Word, Excel, & Power Point) is advantageous
• Experience in logistics, asset and inventory management are highly essential.
• Experience in fleet management is advantageous

Languages

• Fluent in oral and written English and Swahili is required
• Fluency in French would be advantageous

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement

Contract level: LICA 4

Contract duration: 12 months (initially, renewable subject to satisfactory performance and funding availability).

This is a local post. As such, it is only open to Kenyans or persons with valid residence permits. Female candidates are encouraged to apply

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. East Africa Hub

Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established Operation Centre in South Sudan and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, and multiple ‘operational’ projects in Somalia, Tanzania, Burundi, Uganda, Kenya and several island states.