Job Openings at World Vision Kenya

Candidates must be legally authorised to work in Kenya. No relocation assistance available.

Only local candidates will be considered.

PURPOSE OF POSITION:

To provide overall management of the WV East Africa Regional (EAR) Office Finance and administration functions. The role will ensure financial stewardship, accountability, reliability and accuracy of financial information, and strategies, systems and skills to support the operations of the office.

The position will also ensure effective and efficient administrative support to the EARO staff, hosted units, Global Centre (GC) and national offices and adherence to the law of the land and representing WV’s interests in legally binding contracts.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

KEY RESPONSIBILITIES:

• Finance & Administration Management:
  • Manage the finance and administration units in EARO and ensure smooth running efficient delivery of services.
  • Identify gaps in financial, administrative and procurement policies and provide appropriate recommendations for development and review.
  • Ensure adherence to partnership policies and guidelines including International Financial and procurement Manuals.
  • Manage RO budget, cash flow and project funding.
  • Facilitate the budgeting process as per budget guidelines.
  • Prepare quarterly analysis of the financial performance of the Regional Office(RO) and provide appropriate recommendation.
  • Ensure effective operation of the RO to ensure optimal use of resources.
  • Supervise all aspects of supply chain from tendering, procurement, logistics and stores.
  • Ensure implementation of new partnership initiatives involving Finance and Administration.
  • Ensure that staff in EARO have a safe work environment in accordance with the OSHA standards.
  • Contribute to the development of supply chain strategies and approaches.
• Finance & Administration Accountability and Reporting:
  • Design systems, policies and procedures that provide appropriate levels of security and control of EARO assets, resources and operations.
  • Ensure implementation of efficient and effective internal control systems.
  • Submit timely and accurate periodic reports.
  • Cost Efficiency and Effectiveness:
  • Lead in the negotiations, preparation and ensure execution of contracts.
  • Promote benchmarks for determining effective resource utilization at all levels.
  • Ensure competitiveness in procurement process.
• Risk Management and Controls:
  • Ensure that appropriate financial systems and controls are in place to minimize risk.
  • Ensure that management responses to audits performed are sent on time to the Audit Department , and that audit recommendations are implemented.
  • Ensure adequate preparation and participation in internal and external audits.
  • Monitor the Financial Risk Matrix and act accordingly.
• People Management & Capacity Building:
  • Identify capacity gaps and ensure appropriate development interventions for finance and administration unit.
  • Facilitate operations and other non-finance staff in understanding and interpretation of financial policies, guidelines and reports.
  • Ensure roll out of finance and procurement initiatives relating to EARO.
  • Set and monitor performance standards for Snr. Finance & Administrative officers and provide overall mentorship and coaching to the department staff.

Others:

• Perform any other duties as assigned by the supervisor.
• Representative in special task forces and committees.
• Active representation strategic regional meetings and forums.

KNOWLEDGE, SKILLS AND ABILITIES:

• Degree in Finance, Accounting or related field. MBA is preferred.
• Certified Public Accountant.
• 8 years’ experience in Finance and Administration roles preferably in the humanitarian sector, 4 of which must have been in management level.
• Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
• Good knowledge of procurement processes and internal control systems.
• Working knowledge of the WV Partnership is preferred.
• Must have good working knowledge of computerized accounting software, preferably Sun Systems & Vision and literacy in using Microsoft Office programs.
• Ability to work in a cross cultural environment.
• Able to solve complex problems and to exercise independent judgment.
• High professional ethics and integrity.
• Good interpersonal skills.

Work Environment/Travel:

• Work environment: Office-based with occasional travel.
• Travel: Domestic and international travel may be required.

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PURPOSE OF POSITION:

• To lead the region and support the National Offices efforts to drive growth in EAR region for private non-sponsorship and public/institutional grants income in alignment with regional and NOs strategy.
• To support the National Offices in increasing and diversifying bilateral, multilateral, major foundations, private public partnerships, GIK non-food items, corporates and grants income, by providing over strategic direction in line with Regional and National Offices strategies.
• To build relationships, capacity and collaboration to effectively grow the portfolio, ensure effective pipeline and win rate to meet programming needs.
• To support productive engagement and retention of governments, multilateral and private sector donors through successful grants implementation and strong donor relations with the aim of maximizing and diversifying the funding base.

KEY RESPONSIBILITIES:

• Strategy and Leadership:
  • Provide day to day leadership and management to the Regional Resource Development Function in supporting National Offices (NOs) grants acquisition and management.
  • In conjunction with Regional Office of Strategy Management and the Regional Leader (RL), and National Directors (NDs), provide strategic direction for grants acquisition (both public and private) in the region in alignment with NO needs, strategic initiatives and contribution to Child Well Being (CWB) targets.
  • In accordance with Global GAM processes and the NO Business Planning Cycle, assist the RL and NDs in setting annual grant income projections to be used in the NDs Performance Agreements.
  • Lead team planning, ensuring efficient and effective deployment of time and talent to effectively support NOs.
  • Lead capacity development planning with Regional Office (RO), NO, Suport Office (SO). Lead efficient issue resolution across NO/SO as needed.
• Grants Acquisition:
  • Assist NOs in setting up vibrant Grant Acquisition Management (GAM) teams and structures and ensure that competent staff are recruited by NO GAM teams.
  • Enable NOs to manage opportunity pipeline tracking planning (i.e. regional/country level donors mapping, strategic direction and areas of alignment, etc) maintaining an overview of regional grant funding and resource development in aligment with NO strategic directions and Our Promise 2030.
  • Ensure in coordination with SOs and the RO, cross functional team support to NOs for proposals development.
  • Support the NOs in the development of consortia whenever necessary in preparation for upcoming opportunities.
  • In collaboration with the global center and SO technical and ministry specialists, support the prepositioning of unsolicited proposals and the development of a pipeline of innovative products.
  • In line with Global GAM facilitate and ensure the use of a key grants database for performance monitoring and portfolio management in SAP region in place. This database includes past grant performance (All grants - US, EU, DFID, JICA, Global Fund etc.).
  • Provide background information to facilitate readiness for concept/proposal development.
  • Support NOs to understand and use the Grants Risk Assessment Form to facilitate the Go/No Go Decision.
  • Depending on size of grant, profile and donor requirement, work with P&C and relevant SOs to hire high performing staff (i.e. chief of party, etc).
  • To stimulate and provide strategic direction for NOs to pursue non-traditional funding sources, identifying emerging or untapped high potential donors and new emerging models.
  • Lead engagement with Learning Centers and SOs to build shared ownership and engagement in Resource acquisition.
  • Support local Resource Development and branding, in conjunction with Communications.
• Pre-positioning & Donor Engagement:
  • Identify key relationships to strengthen national and regional positioning and elevate WV’s profile with peer agencies, government, foundations, multilateral, private sector and donors.
  • Work with and through National Offices and in collaboration with SOs IPG colleagues, to cultivate and maintain strong donor relationships at regional and country level, developing engagement strategies for each donor or a group of donors.
  • Monitor the donor competitive landscape, and circulate funding forecasts to NOs to enable them to organize prepositioning meetings with donors.
  • Provide support and guidance to NOs in development of capacity statements to be utilized during prepositioning meetings with donors.
  • Maintain an up-to-date record of the requirements of current potential regional donors and be proactive in the lookout for opportunities for regional donors etc.
  • Research, analyze, develop, and track relationships with new and current donors at regional level and share information with NOs.
  • In conjunction with Regional Communications department, develop key marketing material and external audience mapping to assist RO/NOs to preposition WV in East Africa.
  • Participate in strategic regional donor meetings with foundations, bilateral and multilateral institutions etc.
• Grants Management & Compliance:
  • Mobilize cross-RO functional support to NOs for GAM performance (RL, finance, operations, P&C, strategy, technical, QA).
  • Ensure significant Grant audit / implementation issue are brought to the attention of NDs, RL/ SDO. Coordinate with SOs, NOs and the ARFDG to ensure key grant document as per the agreement are tracked. (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large scale grants.
  • In conjunction with finance ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc). Flag critical policy or systems issues needing resolution by GC.
• Collaboration and Learning:
  • Support capacity building of GAM units at RO/NO level, including technical staff and LCs to build their GAM capacity. Prioritize NOs to support.
  • Strengthen capacities in grants-related and resource mobilization areas at regional and country level through capacity building, mentoring, coaching etc.
  • Lead, manage and provide capacity building support to employees in the RDU department, & seconded staff by ensuring clear goals and accountabilities are established and achieved.
  • Ensure individuals’ performance and development needs are met, and employees are high performing and engaged.
  • Engage in NO GAM staff hiring processes. Depending on size of grant, profile and donor requirement, work with P&C to hire high performing staff (.i.e. chief of party, etc.)
  • Identify capacity gaps at NOs in grants acquisition and management and other factors leading to poor win rates and grants implementation and work with SOs and the RGM to address them.
  • Lead capacity development planning with RO, NOs & SOs (i.e. identification of capacity gaps at NOs in GAM, capacity building initiatives for National Directors in Grants acquisition, grants management training in various government and multilateral donors’ regulations, training in common areas leading to poor grant implementation, as well as partnering and innovative programme design).
  • Lead with the SOs, the roll out of the partnership grants acquisition training software (i.e. Proposal Pro) and the use of Horizon for opportunity tracking.
  • Support/initiative innovative funding streams, e.g. work with global capacities to enhance Local Marketing and fundraising, International contracting and tendering, grants leveraging trough foundations, match (cash or in kind).
  • Engage in respective working groups to support:
  • NRDs in planning a sustainable funding base.
  • FC, Response offices identify and develop new products to match or bridge grants.
• Regional representation at various for a:
  • To ensure appropriate representation of the region at strategic fora that could lead to resource acquisition and enhanced programming collaboration.
  • Represent the region in the grants community fora (internal and external to WV).
  • Participate in WV internal grant communities-GAM Hubs and Global Grants Compliance Unit.

Others:

• Carry out additional responsibilities as assigned by the Senior Director Operations/Regional Leader (SDO/RL)
• Attend and participate in devotional meetings.

KNOWLEDGE, SKILLS AND ABILITIES:

• Master’s Degree in Development, Social Science, Management or other field applicable to developing country context preferred.
• Bachelor Degree in International Development, International Relations, Rural Development or any related field.
• Leadership capabilities that includes coaching staff to high level of performance & engaging in effective cross cultural & cross functional working to achieve shared goals and effective indirect line management.
• Experienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends in the humanitarian sector.
• Excellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral and multilateral donors.
• Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.
• Strong organization and delegation abilities; high performance and quality standards; negotiation skills; ability to motivate teams and inspire teamwork.
• Track record of successfully training, developing/mentoring and supervising grant staff.
• Ability to engage at a strategic level with bilateral and multilateral donors, IO and INGO etc.
• Ability to manage donor expectations.
• Strong budgetary and financial management skills.
• Strong understanding of systems design and implementation protocols.
• Strong inter-personal skills, and proven team-player.
• Excellent written and spoken English.
• Proven ability to manage competing priorities.
• Able to solve complex problems and to exercise independent judgment.
• Able to work in a cross-cultural environment with a multi-national staff.
• Must be a committed Christian, able to stand above denominational diversities.
• Perform other duties as required.
• Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices.
• Proven experience in development work with a thorough understanding of sustainable development and sectoral interventions.
• At least 5 years of team management experience, preferably from a National Office.

Work Environment/Travel:

The position requires ability and willingness to travel domestically and internationally up to 35% of the time.