Project Coordinator at World Vision Kenya

Job description

Purpose Of The Position

The purpose of this position is to ensure that BORESHA project (World Vision International (WVI) deliverables) develops a fully functional M&E system that can facilitate constant review of progress on project implementation –both within World Vision project management and in the Boresha Consortium partners. Boresha Project operates in three countries under the Mandera Triangle (Mandera Kenya, Somalia and Southern Ethiopia) implemented by DRC as Lead, World Vision International (World Vision Kenya and World Vision Somalia), Care Kenya/Somalia/Ethiopia and WYG. Therefore, the M&E officer will be instrumental in developing, nurturing and adhering to laid down mechanisms of the project in line with consortium and donor requirements. The job holder will provide leadership in M&E at project level in WV operation sites (Mandera and Somalia) and will ensure that accountability mechanisms are mainstreamed.

This position will be responsible for facilitating baseline processes, developing M&E Plan (key indicators) and benchmarks for M&E in the project: - Design of tools, data collection and analysis and periodical sharing of findings with all the stakeholders. The M&E officer will also be responsible for establishing and facilitating a learning culture and documentation of learning within the project and all stakeholders. The officer will develop also be responsible for preparing progress reports (Weekly reports, situation reports – Sitrep), Quarterly reports and Yearly reports, Change stories etc as per the requirements for review and submission to Project Manager. The position will also be expected to integrate the grant with other Child Well-being outcomes in line with the WVK Strategic priorities.

Major Responsibilities

• Project Monitoring, Assessment Evaluation and Learning and Coordination 40%
  • Monitor and ensure that grant is managed and executed with excellence as per plans within time and budgets, meeting donor and community accountability.
  • Provide leadership in branding and profiling the project (BORESHA) and organization in the county
  • Ensure weekly and monthly planning and budgeting process is aligned project overall budget and Detailed Implementation Plan and operating smoothly. Provide innovative and technical support for effective implementation of key activity projects
  • Participate in staff and community capacity building initiatives as stipulated in project designs and guidelines as well as promoting relevant NRM and Livelihood models in the BORESHA Program
  • Provide strong and positive leadership to the WVK Boresha team ensuring competent and motivated staff in consultation with
• Project and Area Program Managers.
  
  • Provide technical leadership in implementing/mainstreaming the M&E system to the existing M&E system in WVI.
  • Provide technical leadership in carrying out Outcome and output monitoring using LQAS methodology and monthly data collection tools across the project areas in the two Countries (Mandera and Dolow in Somalia)
  • Support development of ToR in collaboration with other project teams and identify specific data requirements as is required
  • Participate in development of assessment/evaluation/baseline reports using the analysis and interpretation as shall be agreed in the Boresha Consortium
  • Develop and update monthly output database for Boresha WVI deliverables.
  • Carry out rigorous field monitoring and activity verification visits to document progress and identify gaps/challenges and propose plan of actions
  • Deal with and/or escalate technical issues and problems proactively as they arise, and adapt plans as appropriate
  • Coordinate project reflection and learning sessions in conjunction with other grant staff and project partners.
  • Work proactively with key staff and stakeholders to develop detailed monitoring plan and monitor project implementation across all the project sites under WVI and report progress, impact and best practices
  • Manage data of all activities pertaining to the project including data processing, consolidation and analysis across
  • Disseminate all project information related to M&E to staff and partners across the project sites
  • Ensure Project alignment to the consortium regulations and donor evaluation protocols and methodological tools
  • Take lead in development of key performance indicators and benchmarks for M&E
  • Participate in Boresha Implementation Working Group and Technical Working Group Meetings as per need
• Reporting, documentation and collaboration 30%
  • Support the development and submission of project reports (Weekly, Monthly, Quarterly and Annually) and core documents as per WVI guidelines and Consortium standards
  • Maintain links with other organizations for collaboration, networking, resource sharing, materials development, and learning activities
  • Facilitate sharing of key lessons learnt and action points as required for the Consortium partners and WVI
  • Ensure key project documents are securely kept in both soft and hard copies and accessible to project management
  • Capacity Building for partners/stakeholders and staff 25%
  • Build the capacity of staff and partners to enhance participatory monitoring according to WVI and consortium requirements.
  • Ensure the implementation of project community capacity building initiatives that ensure local participation and project ownership in all the project sites;
  • Develop an M&E capacity building plan of action for key partners, Community structures and Community Owned Resource Persons
  • Work with DME unit to develop training materials for capacity building for community trainers of trainers
• Other duties as assigned 5%
  • Undertake any other assignments as assigned to you by your Supervisors

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on the job training:

• The holder of this position must have a minimum of a Bachelor’s degree in a relevant field from a recognized University preferably in General Agriculture, Natural Resource Management, Livestock Production with a Post Graduate diploma in Statistics, Monitoring and Evaluation, OR
• Degree in Statistics, Monitoring and Evaluation, program management.
• Skills in GIS & Mobile Data Platforms will be an added advantage
• They must have a minimum of three years’ experience with regards to the designing, planning, implementation, supervising and reporting on livelihoods and resilience projects
• They must have both an extensive conceptual understanding of and demonstrated practical command for implementing program design, monitoring and evaluation principles;
• The holder of this position must be a results orientated who can handle a heavy work load as well as manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands and;
• He /she must also have ample experience in public relations and be a strong team player.
• He/she must be a good team player, self-starter, has ability to work under minimum supervision and maintain good relationships