Overall job purpose
The overall objective of the position is to assist and support the Head of Mission Kenya-Djibouti-Zimbabwe on grant management, ensuring grants compliance and in overseeing proposals development and reports writing processes as to ensure high-quality proposals and reporting specifically for the Kenya program.
Tasks
- On relationship with partners and the coordination team
- Establish and maintaining at all time, an open, transparent, constructive relationship with the partners.
- Maintain at all time, a strong and positive working relationship with the HoM and M&E Coordinator as to contribute the delivery of quality outputs during project cycle including preparation, implementation, review and reporting phases.
- On the humanitarian context
- Constantly monitor and remained informed on the evolving humanitarian situation in the country.
- Participate in health cluster meetings and other cluster meetings as relevant.
- When possible, participate in refuge programming coordination meetings.
- On project designs, project reports and compliance/ grant management
- Create and circulate monthly reporting schedules, send timely reminders to partner, field teams, coordination team to ensure adherence to reporting schedules as to ensure smooth completion of work responsibilities related to project designs and reporting;
- Receive, review and finalize with the partners, their project reports
- Lead the finalization of the donor reports (programmatic)
- Under the lead of the M&E Coordinator, organize and facilitate the design sessions with the partners for new proposal, coordinate closely with M&E Coordinator on the logic of the interventions and the quality of the indicators
- Ensuring high-quality reporting and proposal writing for all projects in close collaboration with the CD, M&E Coordinator and Desk Officer Berlin.
- Identify and develop strategies to optimize the grants administration process
- Coordinate grant opening meetings, BvA meetings, and 90 days end-of-project meetings; take minutes and follow-up on action points for aforementioned meetings.
- Ensure that all performance records from distributions, supplies, trainings, sensitizations, etc. are complete, available and properly filed.
- Translate relevant documents from English into German and/or English and vice versa as required and as it may be needed by the Country Office and the Head of Mission.
- On donor information
- Proactively gather information on new call for proposals as they arise.
- Stay conversant on new trends and developments relevant for funding with a specific focus on German institutional funding.
- On Country Strategy
- Contribute to country strategy and annual planning with the CD and M&E Coordinator.
- Johanniter-Unfall-Hilfe (Johanniter) is working with Africa Inland Church Health Ministries (AICHM) in Kenya.
- Professional Qualification and Experience:
- BSc or MSc degree in a relevant field.
- Experience in working with German public donors (Federal Foreign Office, Federal Ministry for Economic Cooperation) including funding mechanisms, rules, regulations, strategies, etc., and of donor reporting requirements.
- Proficiency in both German and English.
- Confident and proficient in the use of MS Office.
- Prior work experience in an INGO.
- Skills:
- Demonstrated strong writing and revision skills (in terms of content, structuring and copy-editing).
- Highly organized and detail-oriented.
- Able and willing to work under stress and with tight deadlines.
- Able and willing to work in a multicultural context as a respectful team player.
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