Career Opportunities at Kenya Industrial Estates Ltd

Job Description

Direct Reports to:- Senior Administrative Officer

Job Purpose

The transport function basically involves driving duties; routine checks and maintenance of the vehicle; maintenance of work tickets; detecting and reporting any malfunctioning of the vehicle’s systems; security of the vehicle on and off the road; safety of passengers and/or goods; carrying authorized passengers and/or goods; cleanliness and overall vehicle maintenance and management; scheduling of vehicles for official transport duties; and insurance of vehicles.

DUTIES AND RESPONSIBILITIES

• Demonstrate safety to own passengers, occupants of other vehicles and other road users including pedestrians;
• Work according to schedules in work-tickets. No unauthorized journeys and deviations;
• Ensure that the assigned vehicle is kept clean at all times;
• Check the levels of fluids in the vehicle – water, engine oil, brake fluid, fuel, transmission oil – and top them as necessary;
• Report vehicle defects for repair; and ensure that the vehicle is serviced as scheduled;
• Take all necessary actions to ensure that the vehicle is safe and secure at all times;
• Ensure that goods are transported securely and delivered timely. No unauthorized goods / passengers.

REQUIREMENTS FOR APPOINTMENT

• Served as driver for a minimum period of not less than three (3) years;
• A valid driving license free from any current endorsements and valid for any of the classes of vehicles which the officer is required to drive;
• A Certificate in mechanical or electrical skills will be an added advantage;
• A certificate of good conduct;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.
• Details relating to each vacancy are available on the KIE Website (www.kie.co.ke)

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Job Description

Reports to: Regional Manager/ Branch Manager

Job Purpose

The position is responsible in assisting the branch supervisors in lending monies to clients and the Company loan disbursement targets are met within stipulated timelines and the customers’ needs and demands are met to their satisfaction i.e. (MSMEs).

KEY RESPONSIBILITIES / DUTIES / TASKS

• Open clients files and ensure proper custody & and storage of all company’s files as required;
• Collect industrial raw data and update projects database on disbursements, appraisals and all in the loans in the pipeline;
• Appraise loan proposals in adherence to the lending policy and support growth of a quality loan portfolio in liaison with your supervisor;
• Arrange insurance covers for KIE-funded projects;
• Carryout business development advisory Services to clients at the branch
• Prepare an annual plan for KIE using the statistics collected from project appraisals;
• Assist clients on projects implementation appraise investment proposals;
• Cary out debt collection, receipting and banking of payments;
• Participate in preparation of station returns and organizing for training programmes;
• Market KIE products and services country wide;
• Administration of the office activities;
• Any other duties that you may be called upon by your supervisor from time to time.

REQUIREMENTS FOR APPOINTMENT

• A Diploma holder in Business related field from a recognized Institution;
• A Degree in the relevant field from a recognized institution will be an added advantage;
• Proficiency in computer applications and other related software’s;
• Must be self-motivated and well-groomed;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.
• Details relating to each vacancy are available on the KIE Website (www.kie.co.ke)

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Job Description

Reports to: Branch Manager/ Regional Manager

Job Purpose:-

The position is responsible for lending activities and ensure the Company disbursement targets are met within stipulated timelines and the customers’ needs and demands are met to their satisfaction i.e. (MSMEs)

KEY RESPONSIBILITIES / DUTIES / TASKS

• Prepare feasibility studies and business plans for clients in line with the company’s lending policy and support growth of a quality loan portfolio in liaison with their supervisors;
• Appraise clients and vet loan applications for disbursement purposes;
• Assist clients on projects implementation appraise investment proposals;
• Undertake debt collection of all the disbursed loans, receipting and banking of payments in adherence to the company’s set policies;
• Collect industrial raw data and update projects database on disbursements, appraisals and all in the loans in the pipeline;
• Participate in preparation of station returns and arrange insurance covers for KIE-funded projects;
• Ensure effective monitoring and evaluation of All the invest projects generated;
• Participate and Carry out business development services (BDS) or training programmes for clients / advisory to all clients;
• Ensure effective Marketing of all KIE products and services county wide.
• Prepare an annual plan for KIE using the statistics collected from project appraisals;
• Any other duties that you may be called upon by your supervisor from time to time.

REQUIREMENTS FOR APPOINTMENT

• A Bachelor’s Degree in Business related fields from a recognized Institution;
• A Master’s Degree will be an added advantage;
• Work experience equivalent to a minimum period of three (3) years with a track record of good performance;
• Good communication and writing skills;
• Proficiency in computer applications;
• Demonstrate ability to work as a team member;
• Shown merit and ability as reflected in his/her work performance and results;
• Fulfilled the Provision of Chapter Six of the Constitution.

Details relating to each vacancy are available on the KIE Website (www.kie.co.ke)

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Job Description

Reporting Relationships

Direct reports Corporate Strategy and Planning Manager

Job Purpose:-

The position is responsible for developing and reviewing periodic strategic and operational plans of the organization; monitor and evaluate all KIE programs in terms of quality, relevance, cost effectiveness and actual performance against planned targets to ensure that the company achieves set goals and objectives. The position also heads research and development activities for the company.

DUTIES AND RESPONSIBILITIES

• Assist in the preparation/review Strategic Plans and implementation programmes
• Assist in the preparation of operations plans (work plans)
• In liaison with all the departments, put in place monitoring and evaluation systems (programs) for the work plans.
• Assist in coordinating the preparation of the company’s performance contract
• Monitor the achievement of the performance contract on quarterly and annually basis
• Monitor and supervising the implementation of the organization’s action plans.
• Evaluate and make recommendations on the implementation of the Action plan.
• Carry out impact assessment on all the action plans.
• Ensure existence and effective compliance of the company policies and procedures.
• Assist and participate in writing funding proposals to the government and other donors;
• Assist in lobbying and negotiating for funding for the company programmes.
• Carry out research on factors impacting on KIE operations both in the short term and long term
• Implement and monitor research findings
• Assist in ensuring compliance to Quality Management System requirements;
• Maintain and update the company’s database/information centre;
• Attend management meetings when necessary, compilation of management /departmental reports
• Carry out any other duties that may be assigned from time to time

REQUIREMENT FOR APPOINTMENT

• Bachelor’s degree in Statistic or Economics from a recognized institution;
• Master’s degree in relevant field from a recognized institution will be an added advantage;
• Proficiency in computer applications;
• Work experience for a minimum of three (3) years;
• Excellent report writing and presentation skills;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.
• Details relating to each vacancy are available on the KIE Website (www.kie.co.ke)

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Job Description

Reporting Relationships

Direct Reports Manager, Internal Audit

Job Purpose:-

• The position is responsible for reporting to Manager, Internal Audit, who will carry out an independent, objective assurance and consulting activities designed to add value and improve on to the Company’s operations.
• Assist the organization to accomplish its objective by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes. .

Duties and responsibilities at this level will entail:-

• Assist in developing and reviewing operational and management systems, policies and guidelines;
• Developing audit plans, setting targets and budgets;
• Overseeing the development and implementation of Internal Audit strategy;
• Provide reports to the company on risk management, control and governance system that are functioning as intended;
• Reviewing and recommending changes to the internal Audit control system;
• Establish a system to ensure quality of internal auditing activities and processes are aligned with the company’s strategic plan;
• Interpreting prevailing policies for sound auditing principles, practices and control; and Publishing audit reports;
• Ascertain that resources of the Company are profitably and efficiently employed at all times;
• Monitoring developments in various regulations, laws and developments that affect the Company to ensure up to date advice; and
• Oversee and make recommendations on information Technology systems audit, on all the general software applications used by the company;
• Ensure completion of value add audit reports on each audit assignment and make recommendations for corrective action and conduct follow-up of the audit recommendations;
• Compiling periodic management audit reports;
• Establish and carry out business risk analysis -based plans to determine the priorities of the Internal Audit function;
• To ensure the Company’s systems and processes are in compliance with the International audit standards by:-
• Ascertain the reliability of management data generated within the Company;
• Act against fraud and errors through routine checks of records and accounting documents;
• Do special investigations for management whenever requested;
• Do operational audit of projects financed by the Company;
• Report regularly to the Finance and Audit Committee of the Board on areas of weaknesses and provide remedial recommendations;
• Ensure that speedy replies are made on management letters by respective departments;
• Summarize the External Audit reports (management letters for presentation to the Finance/Audit Committee of the Board);
• Ensure that remedial actions recommended by External Auditors are promptly acted on by the concerned departments.

Requirements for Appointment

• A minimum period of Six (6) years of relevant experience, of which three (3) years should be experience, in a responsible or management position;
• Bachelor’s Degree in Commerce, Business Finance, Accounting or any other relevant degree or equivalent qualification from a recognized institution;
• Master’s Degree in Commerce, Business Administration, Computer Science, Information Systems or any other relevant degree or equivalent qualification from a recognized institution will be an added advantage;
• Certified Public Accountants (CPA) Examination; Certified Chartered Accountants (ACCA) or equivalent qualification from a recognized institution;
• Be a member of the Institute of Certified Public Accountants of Kenya (ICPAK);
• Management Course from a recognized institution;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results; and
• Fulfill the provision of Chapter Six of the Constitution.

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Job Description

Direct Reports to:- Manager Credit/ Risk Management Manager

Job Purpose:-

• This is a position responsible for the overall Risk Management Function and successful attainment of a healthy loan portfolio through risk mitigation.
• To promote and sustain a culture of risk management discipline within the institution and ensure that there are effective internal controls, policies and procedures, systems and a risk management framework that supports business sustainability and continuity as well as ensuring compliance;
• To anticipate and proactively ensure management of all potential risks, including credit, operations, information security, regulatory compliance and reputation risks and to initiate actions to pre-empt systemic risks.

Duties and responsibilities at this level will entail:-

• To prepare and appraise project proposals for new loans investment in line with the risk management tools and checklist reports and recommend for approval;
• Ensure that Risk Management Framework is adopted and effectively applied across all departments of the institution;
• Implement the Credit Risk Management Policy and ensure that the risk management governance structures are fully functional;
• Ensure that every project proposal approved is technically feasible and economically viable;
• Manage risk on a day to day basis which includes monitoring and reporting. This should include measures and procedures for:- understanding key processes, risk identification, risk analysis and assessment responding to risks identified and assessed adequate information and communication and monitoring of risk management activities;
• Review daily credit monitoring and management reports and identify non-performing loans with anomalies and proactively follow-up to ensure corrective action taken in line with credit policy;
• Monitor all irregularities, past dues, documentation deficiencies and report to their supervisor for corrective action to be taken;
• Advise on risk issues and prepare reports that will assist in decision making;
• Facilitate networking with other institutions on credit reference;
• Spearhead categorization of risks that affect credit and other investments;
• Initiate special task force on debt recovery upon approval by the management;
• Participate in the release of securities.

Requirements for Appointment

• Bachelor’s Degree Finance, Banking, Accounting or related field from a recognized institution;
• Professional qualifications in Credit Management with a minimum of Seven (7) years of progressive work experience in Credit Risk Function with three (3) years at management level;
• Relevant Master’s Degree will be an added advantage;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results;
• An understanding of lending products preferable from a Financial Institution;
• An understanding of an enterprise wide Risk Management Framework;
• Fulfilled the provision of Chapter Six of the Constitution.

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Job Description

Direct Reports to:- Manager, Human Resources & Administration

Job Purpose:-

The position is responsible in assisting the manager in the overall management of the Human Resources function, by providing technical advice on matters relating to human resource management in support of the overall Company’s objectives.

Duties and responsibilities at this level will entail:-

• Participate in interpreting and advising on HR policy matters pertaining to effective communication, discipline, employee relations, remuneration and staff welfare matters;
• Coordinating the performance management process and ensure staff adherence in line with the HR policy and procedures;
• Participate in the recruitment and selection process, drafting of notices and advertisements for vacant positions, organize interviews, inform successful applicants, induction and taking of minutes;
• Identifying trainings and development needs within the organization through training needs analysis and ensure regular consultation with all the stakeholders;
• Participate in coordinating and overseeing staff discipline process is executed timely, i.e. timely feedback to affected staff including- preparation of notices the , minutes, summon letters, warning letters, caution letters profiles, show cause letters among others;
• Ensure that the current ISO certification is maintained and there is continuous improvement of services within the department;
• Ensure effective implementation of Skills / Competence needs assessment surveys for each financial year, by undertaking skills and competence needs assessment audits;
• Ensure effective Coordination of Performance Contracting parameters and monitor implementation of the cascaded parameters in line with the company’s set targets;
• Monitoring of staff attendance including punctuality and absentee and provide effective control measures thereof ;
• Implementing the career development plans and succession planning activities in accordance with the Company’s HR planning strategies;
• Developing human resource management plans to ensure effective succession management;
• Ensuring institutionalization of performance management systems, including performance appraisal system among others.

Requirements for Appointment

• Bachelor Degree in Human Resources or related fields from a recognized Institution;
• Diploma or Higher Diploma in Human Resource Management from a recognized Institution;
• Relevant Master’s Degree from a recognized institution will be an added advantage;
• Served for a minimum of Seven (7) years of progressive work experience, of which three (3) years at management position;
• A Certified Member of the professional body -(IHRM);
  • IT proficiency
  • Leadership skills,
  • Interpersonal skills
  • Communication skills.
• Shown merit and ability as reflected in work performance and results
• Fulfilled the provision of Chapter Six of the Constitution.

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Job Description

Direct Reports to:- Managing Director

Job Purpose:-

• Develop and execute an ICT Strategy and related policies and standards in line with the company’s s set strategy.
• The incumbent will be irresponsible in developing, maintaining, reviewing ICT policy and procedures which supports its needs and strategic objectives;
• Manage the introduction of structured end-user capacity building to ensure optimal and efficient use of all the ICT systems/tools available to the company.

Duties and responsibilities at this level will entail:-

• Develop and ensure effective implementation of ICT policies, procedures and strategies in line with the company’s mandate;
• Manage the introduction, implementation and support of appropriate information and communication technology in the company;
• Develop and maintain security and control of IT systems and provide first line support;
• Design and implement controls and procedures that ensure accuracy and reliability in data capture, data processing and dissemination of information;
• Design and implement information security procedures based on standard best practice and corporate ICT security policies covering information system applications and infrastructure;
• Evaluate technology developments and ensure that the organisation has appropriate, effective efficient and up to date ICT systems ensure
• Manage the introduction of structured end-user capacity building to ensure optimal and efficient use of all the ICT systems/tools available to the company;
• Develop the capacity of the ICT team to enable them to deliver on business goals
• Maintain liaison with other functions to determine their future needs;
• Facilitate automation of all offices including inter-office communication;
• Establish a strong working relationship with external suppliers in order to enhance productivity and manage costs and SLAs;
• Entity opportunities for innovation and foster the development of creative solutions;
• Guide staff to carry out ICT systems analysis, detect and act on faults on ICT equipment/systems and design to suit KIE needs;
• Ensure that staff write and test ICT programs according identified needs;
• Initiate measures to develop and update ICT application systems;
• Give specifications, evaluate and recommend on suitable ICT equipment’s as required.

Requirements for Appointment

• Bachelor’s Degree in Computer Science from a recognized institution;
• Master’s Degree in Computer Science will be an added advantage;
• At least 6 years of work experience with at least 5 years at management level;
• Professional Qualifications /Membership to professional bodies i.e. CMIS, PMP, MCSE, MCSD and other ICT related qualifications;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.

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Job Description

Direct Reports to:- Managing Director

Job Purpose:-

• This is a position responsible for the overall leadership of the Risk Management Function and successful attainment of a healthy loan portfolio through risk mitigation.
• To promote and sustain a culture of risk management discipline within the institution;
• To represent the risk and assurance function to the Board and ensure that there are effective standards and internal controls, policies and procedures, systems and a risk management framework that supports business sustainability and continuity as well as ensuring compliance with various regulatory standards;
• To anticipate and proactively ensure management of all potential risks, including credit, operations, information security, regulatory compliance and reputation risks and to initiate actions to pre-empt systemic risks;

Duties and responsibilities at this level will entail:-

• Spearhead and direct the Risk department team into identification and retaining the appropriate risk management discipline while supporting growth aspirations to achieve strategic goals of the company;
• Administer appraise all new investment and ensure that every approved project is technically feasible and economically viable;
• Ensure that Risk Management Framework is adopted and effectively applied across all departments of the institution;
• Implement the Credit Risk Management Policy and ensure that the risk management governance structures are fully functional;
• Identify credit risks in the business, monitor the actual level of credit risk on a regular basis and play a preventative role in risk control;
• Embed a culture of consciousness and transparency for risk management and ensure that the nature and size of risks are well understood by all staff;
• Manage risk on a day to day basis which includes monitoring and reporting. This should include measures and procedures for:- understanding key processes, risk identification, risk analysis and assessment responding to risks identified and assessed adequate information and communication and monitoring of risk management activities;
• Ensure issuance of quarterly statements/invoices. This shall automatically trigger status of an account;
• Initiate and oversee debt clearance and issuance of certificates upon completion of the loan and thereafter release of securities;
• Ensure remedial action is taken appropriately on non-performing loans, rents and mortgages through rescheduling, rehabilitation, write off, negotiation, legal action on Category D and E, repossession and disposal of securities;
• Initiate special task force on debt recovery upon approval by the CEO.
• Embed operational risk practices into business activities and support it with appropriate training and awareness;
• Manage the daily administration for loan documentation in full compliance with the internal standards and external regulatory requirements;
• Conduct periodical review on loan administration procedures to streamline workflow
• Generate, review and maintain loan disbursement reports for presentation to credit committees, and provide monthly reports on the same, in accordance to the credit policy and guidelines;
• Ensure post disbursement compliance with approved terms and conditions, assignment of rights, review expiry of credits, progress on payment, insurance etc.
• Review daily credit monitoring and management reports and identify non-performing loans with anomalies and proactively follow-up to ensure corrective action taken in line with credit policy;
• Monitor all irregularities, past dues, documentation deficiencies and report to senior management;
• Advise on risk issues and prepare reports for the Board to assist in decision making.

KNOWLEDGE AND EXPERIENCE REQUIRED OF A JOB HOLDER:

• Degree in any Business related fields i.e. (Finance, Banking & Accounting);
• Professional qualifications in Credit Management, CPA (K) or ACCA;
• A minimum of Seven (7) years of experience in Credit Risk function with five (5) years in a management role and shown merit and ability as reflected in his/her work performance and results;
• A good understanding of business lending products from any financial Industry;
• An understanding of an enterprise wide Risk Management Framework
• Exposure to demanding operational environments, ability to gain insight into the most effective risk management applications and key points for
• Measurement of market risks facing the institution
• Gathering data for use in review of MRM Policies by monitoring reports
• Performance of administrative duties
• Monitoring of the loans and ensuring the PAR is within the acceptable company’s rates;