Latest Jobs at Sustainet Group Limited

Under the overall supervision of the Long Term Expert, the Project Admin Assistant will perform the following tasks;

• Type, process and file correspondence, reports and other materials.
• Develop and maintain effective filing, archiving and record keeping systems, both paper and electronic.
• Pro-actively manage the Organization emails, in-tray and diary of the LTE and ensure appropriate priority is given and action is taken in response.
• Handling of confidential information and sensitive issues reliably.
• Make suitable and efficient travel arrangements for field staff, board members and any visitor and undertake all associated administration. Management of local travel schedules and project vehicles.
• Support and host visitors from the region and elsewhere – arranging inductions and other programmes for them ensuring high level of care.
• Data entry using software such as Excel and Access.
• Organization and preparation of meetings and take minutes/report on such meetings.
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Ensure efficient, timely and accurate recording and payment of accounts payable.
• Thorough audit of all transactions at point of entry ensuring appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
• Process all bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month.
• Process monthly recurring journals and end month journals and ensure all expenses for the month are posted.
• Ensure complete documentations and audit trails for each transaction is maintained, filled and easily retrieved.
• Ensure financial statements are accurate and that they reflect the position of the organization and documentation is complete and ready for audit.
• Support budget and forecasting activities.
• Collaborate with respective donor agency in accounting and financial reporting as outlined in a duly signed agreement.
• Collaborate with other departments to support overall department goals and objectives.
• Respond to enquiries from the Team Leader regarding financial and special reporting requests.
• Assist in development and implement of new procedures and features to enhance the workflow of the department.
• Ensure all financial reporting deadlines are met with accurate and timely reporting of financial Administer and organise capacity building activities
• Design a simple training course for community organisations on subsidy fund management
• Provide simple financial training to community organisations managing subsidy accounts
• Support the consultant in preparing tenders and the purchase of equipment as and when required information on monthly, quarterly and annual basis.
• Perform any other assignment given by the Team Leader. Education Qualifications
  Degree in a Business Related field and must have CPAK

Under the overall supervision of the project administrator/Project Team leader the project driver/Office assistant will perform the following tasks;

• Drive staff and authorised visitors to the scheduled destination as directed by the team leader/Project Administrator.
• Ensure the general maintenance of the motor vehicle (proper and timely service, Mechanical repairs, valid insurance sticker and other road requirements.
• Maintain a valid driving licence at all times while driving the office vehicle.
• Maintain the cleanliness of the motor vehicle at all times and ensure its in perfect condition at all times
• Ensure timely reporting of mechanical problems, accidents or incidences to the project administrator and responsible officer while in the field
• Maintain proper and updated mileage records
• Ensure that office mail is picked from the post office twice a week and are well distributed to the relevant people
• Assist in getting quotations, invoices and receipts from prospective suppliers and current ones
• Assist in filing, Photocopying, Faxing and scanning of office documents.
• Assist in collecting documentation of field activities (participants lists, accounting documents, etc.) and assist in digitalizing data and information.
• Perform any other office duties as assigned by the team leader and project Administrator.
• Deliverables: Monthly progress report as per the agreed format.