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  • Job Vacancies at Action Africa Help - International

  • Posted on: 19 April, 2019 Deadline: 30 April, 2019
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  • Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. With Country Programmes in South Sudan, Kenya, Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. More recently AAH-I has expanded its activities to work with other marginalised communities, including pastoralists and people living in informal urban settlements.

     

    Business Incubator Finance & Admin Officer

     

    Department: Finance
    Reports to: Area Manager
    Liaises with: HR Officer, Finance Manager AAH-I, Senior Business Incubation Officer, Livelihood Coordinator
    Duty Station: Kakuma, Kenya

    Job Summary:
    To ensure all Business Incubation financial and admin processes are functioning effectively and efficiently. S/he will plan, execute and evaluate all activities of financial management of the Business Incubators in Kakuma and Kalobeyei and accounting processes in the field location and be responsible for creating, reviewing, updating and enforcing compliance of the project’s financial policies and procedures.

    Duties & Responsibilities

    • Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting, cost control and procedural standards.
    • Oversee all admin and procurement duties of the project
    • Capacity building and coaching business incubatees on financial matters
    • Support the development and analysis of budgets, preparing periodic reports that compare budgeted costs to actual costs.
    • Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
    • Support the internal and external auditing processes with an aim to close identified gaps.
    • Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and are make sure they are understood by staff.
    • Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the system.
    • Undertake banking duties as needed by the project
    • Cash planning through preparation of weekly and monthly cash flow forecasts and generation of the cash flow statements as required
    • Reconcile bank statements on a monthly basis
    • Ensure that donor and institutional accounting requirements are adhered to and financial reports are submitted on time
    • Prepare income and expenditure narrative and financial reports for the Finance and Administration Manager.
    • Support the budget preparation and proposal writing efforts through provision of information and advice during the budget preparation and proposal writing processes.
    • Collaborate with the Administration/Operations to ensure that all AAH-I Business incubator assets at the field base are recorded and properly maintained with adequate security.
    • Development and monitoring of the field base recharge mechanisms and advise management on cost effective proposal reviews
    • Ensure compliance with necessary legal and statutory financial reporting in country, recommending change to procedures where required.
    • Lead on field base audits and follow up on recommendations. Ensure information is provided to the external and/or internal auditors as required during the audit process and follow up to close any identified audit gaps.
    • Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly) management reports to meet the needs of FAM, country programme, and also meet the requirements for regular reporting set by the Donor, ensuring timeliness and accuracy.
    • Oversee preparation and consolidation of UNHCR financial report for the location.
    • Assess finance staff gaps within the team and advice the Area Manager.

    PERSONAL SPECIFICATIONS
    Qualifications and experience

    • A bachelor’s degree in Commerce, Finance or Business Administration.
    • Certified Public Accountant with a valid professional membership.
    • At least 3 years’ experience in a similar role preferably in a camp setting At least 3 years’ experience in Business incubation

    Desirable Skills

    • UNHCR Field experience.
    • Knowledge and exposure to the social and cultural values of the region concerned.
    • Proficiency in local language(s).
    • Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results

    Additional Skills & Competences

    • Able to follow set procedures and instructions under limited supervision. Ability to formulate recommendations to improve accounting systems.
    • Good familiarity with Microsoft Office packages and PASTEL accounting softwareGood communication and interpersonal skills.
    • Good analytical skills with good attention to detail
    • Excellent team-player, resilient and self-energizing for the field posting.
    • Commitment to and understanding of AAH-I’s vision, mission, and values.

    go to method of application »

    Livelihoods Coordinator

     

    Department: Livelihoods
    Reports to: Area Manager
    Liaises with: Monitoring and Evaluation Officer and Logistics Staff
    Duty Station: Kakuma, Kenya

    Job Summary:

    The Livelihoods Coordinator is responsible for designing, coordination, implementation, monitoring and follow up of AAHI livelihoods programming. He/she will ensure project achieves its overall goal in conformity to policies and guidelines.

    Duties and Responsibilities

    Strategic and program planning

    Develop, coordinate, plan, implement, monitor and report on AAHI Livelihood operations Based on existing assessments, he/she will design interventions, strategies and plans for the implementation of livelihood programmes; Identify innovative/alternative livelihood approaches Lead in developing new sustainable livelihood initiatives/proposals and fundraising relating recovery and development response;

    Coordination

    • Participate in the Livelihoods inter-agency working groups, joining technical task forces as needed

    Program Implementation, monitoring and reporting

    • Ensure continuous capacity building among staff in handling the Livelihood programming.
    • Undertake regular field/onsite visits to ensure technical support to livelihood staff and proper monitoring of the activities’ implementation plan
    • Provide regular updates on progress to Area manager and other team members
    • Ensure donor and agency compliance is met at all levels of project/program management cycle
    • Review and endorse relevant financial and narrative reporting on all livelihood interventions.
    • Provide overall budget monitoring, financial management and expenses control including compliance with minimum AAHI and donor requirements.
    • Ensure lessons learned are documented, shared and reflected in program planning and decision making Ensure transparency and accountability tools, processes and mechanisms to affected communities are in place
    • Work with M&E team to ensure M&E plan is being implemented, data is being collected from the field and regular reports are being produced

    MINIMUM PERSONAL SPECIFICATIONS

    • Minimum qualifications required Bachelor’s degree or equivalent qualifications in Social Sciences, Project Management, Agriculture, Business Administration or relevant discipline with further training in management
    • At least 7 years of progressive responsible programme, of which at least 2 years closely related to implementing camp management activities or community settlements.
    • Master’s degree in Project Development and Management, Proposal Writing, Business Incubation, Agribusiness, Business administration or equivalent preferable.

    Minimum relevant experience required

    • Demonstrate impeccable top level negotiation and persuasive skills in programming with donors while appreciating the desired flexibility.
    • Relevant experience in business or market/economic development
    • Relevant experience in agricultural production, market assessments, rural market linkages, and capacity building in value chains
    • Experience in training field team
    • Experience in implementing livelihood intervention in camp setting
    • Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team-oriented environment.

    Desirable Skills

    • Project management field experience.
    • Knowledge and exposure to the social and cultural values of the region concerned.
    • Proficiency in local language(s).
    • Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results

    Additional Skills & Competences

    • Communicational skills (written and spoken)
    • Organisational and managerial skills
    • ICT speciality (email, Spread-sheets, MS-word, Databases, job-related software, etc).
    • Team-work and participation
    • High level of self-supervision and ability to take initiative
    • Degree of accuracy and attention to detail
    • Technical side of the job (numeracy, report-writing, critical thinking, leadership, etc).
    • INGO experience and understanding of humanitarian sector

    go to method of application »

    Monitoring and Evaluation Officer

     

    Department: Livelihoods and Logistics Support
    Reports to: Area Manager
    Liaises with: Livelihood Coordinator, Senior Business Incubation Officer and Logistics Officer
    Duty Station: Kakuma, Kenya

    Job Summary:

    The Monitoring and Evaluation Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner. The M&E officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Area Manager in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities. The Monitoring and Evaluation Officer works in close collaboration with Livelihood coordinator and Senior Business incubation officer, Logistics team, Government officials, private sector, non-government and civil society organizations.

    Duties & Responsibilities

    • Ensure continuous capacity building among staff in handling the Livelihood programming.
    • Ensure donor and agency compliance is met at all levels of project/program management cycle
    • Monitor all project activities, expenditures and progress towards achieving the project output;
    • Develop and strengthen monitoring, inspection and evaluation procedures
    • Recommend further improvement of the logical frame work;
    • Develop monitoring and impact indicator for the project success;
    • Monitor and evaluate overall progress on achievement of results;
    • Monitor the sustainability of the project's results;
    • Provide feedback to the Area Manager on project strategies and activities;
    • Suggest strategies to the Area Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
    • Report monthly, quarterly, half-yearly and annual progress on all project activities to the Area Manager
    • Conduct capacity assessment on existing monitoring and evaluation system Develop indicators and a monitoring strategy for the project;
    • Provide inputs, information and statistics for quarterly, annual and other reports to AAHK Project Management Team and UNHCR and other donors;
    • Participate in annual project reviews and planning workshops and assist the Project Manager in preparing relevant reports;
    • Support monitoring and evaluation of the effects and impact of the project;
    • Assist in coordinating across the available components of the Project to ensure effective implementation of M&E/MIS;
    • Assist the project personnel with M&E tools and in supporting them in their use. Perform other duties as required;

    Measurable Outputs and Performance Indicators

    • Preparation of monthly MIS reports;
    • Assist the Project Manager in preparing other relevant reports;
    • Organize and conduct training on M&E/MIS for project and government staff Assist Project Manager in the preparation of reports on the findings and lessons learned from project innovations;
    • Provide input and update information related to project outcome in UNDP and GOB website;
    • Assist Project Manager in preparing monthly and quarterly reports on project progress based on MIS reports on project activities;
    • Prepare Issues Log and Risk Log for the project;
    • Develop M&E system for the Project and for the government counterpart/stakeholders;
    • Prepare and maintain M& E data base

    MINIMUM PERSONAL SPECIFICATIONS
    Minimum qualifications required

    • Bachelor’s degree or equivalent qualifications in Monitoring and Evaluation, Project Management, Agriculture, Business Administration or relevant discipline with further training in management
    • At least 5 years of progressive responsible programme Monitoring and Evaluation, of which at least 2 years closely related to implementing camp management activities or community settlements.
    • Master’s degree in Project Development and Management, Proposal Writing, Business Incubation, Monitoring and Evaluation, Business administration or equivalent preferable.

    Competencies and Desirable Skills

    • Demonstrates integrity by modelling the AAH-I and UNHCR’s values and ethical standards
    • Promotes the vision, mission, and strategic goals of AAH-I
    • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

    Functional Competencies:

    • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
    • Plans, coordinates and organises workload while remaining aware of changing Priorities and competing deadlines
    • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

    Knowledge Management and Learning

    • In-depth knowledge on MIS, M&E and development issues
    • Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities;
    • Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with donors and project staff.
    • Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change

    Self-Management

    • Focuses on result for the client
    • Consistently approaches work with energy and a positive, constructive attitude
    • Demonstrates strong oral and written communication skills Remains calm, in control and good humoured even under pressure
    • Demonstrates openness to change and ability to manage complexities
    • Responds positively to critical feedback and differing points of view
    • Solicits feedback from staff about the impact of his/her own behaviour

    Additional Skills & Competences

    • Communicational skills (written and spoken)
    • Organisational and managerial skills
    • ICT speciality (email, Spread-sheets, MS-word, Databases, job-related software, etc).
    • Team-work and participation
    • High level of self-supervision and ability to take initiative
    • Degree of accuracy and attention to detail
    • Technical side of the job (numeracy, report-writing, critical thinking, leadership, etc).
    • INGO experience and understanding of humanitarian sector

    go to method of application »

    Savings and Credit Officer

     

    Reports to: Senior Business Incubation Officer
    Liaises with: Monitoring and Evaluation Officer and Logistics Staff
    Duty Station: Kakuma, Kenya

    Job Summary:

    Support the economic empowerment among PoCs in refugee camps and Host communities of Turkana west through business incubation aimed at increasing their income for self-reliance, through training, value chain development, linkage and access to markets with a special emphasis on development of a sustainable savings and credit system.

    Duties & Responsibilities Project Planning and design

    • Lead a bottom up approach to designing of economic empowerment interventions responsive to context within refugee camps and host community
    • Design or review training manuals to aid in delivery of the intervention
    • Develop project Economic Empowerment work plan Develop and maintain relevant database and serve as a hub of data required by stakeholders
    • Incorporate workable empowerment model in new projects.

    Value chain development

    • Assess the current prevailing conditions among SMEs in regards to Business development
    • Develop upstream and downstream linkages for SMEs
    • Support coaching, mentorship and business incubation of SMEs.
    • Review a TWICS business model and link it with SACCO structures, business development plans, training manuals, model enterprises, enterprise development protocols, and communication and sponsorship protocols.
    • Oversee Implementation of the economic empowerment design and link it with other Cash based interventions being implemented within UNHCR
    • Monitor, evaluate and improve the economic empowerment interventions
    • Develop replication plans to a wider geographical scope Support development of business start-ups to caregivers.
    • Promote roll-out of products to the target communities and ensure set targets are met

    Project implementation and training

    • Conduct PoC businesses needs assessment across target areas in refugee camps and host community
    • Conduct trainings to target group on savings, loans and business development skills
    • Support PoCs in development, review and evaluate business plans to ensure viability and sustainability of businesses
    • Coordinate identification & transfer of appropriate technologies and innovations to target groups.
    • Forge partnerships within the project sites for the attainment of project goals.
    • Collaborate with partners in corporate mobilization and service delivery.
    • Engage business mentors and coaches to mentors and support individuals PoCs to enhance their business performances
    • Promote and disseminate relevant market information to the identified enterprises; and

    Project Monitoring& Evaluation

    • Compile reports (narrative and data) and submit them to the Project Officer (M&E) as per the set deadlines
    • Participate in the design, data collection and analysis of surveys and routine
    • Ensure proper documentation and dissemination of lessons learnt
    • Evaluation of all project interventions conducted.

    Expected Outcomes

    • Target PoCs among refugees and Host community of Turkana west are organized into groups and undertaken through various economic strengthening trainings
    • PoCs exhibit self-reliance witnessed through increased income at Household level as a results various trainings customized to meet their needs, savings, access to business capital, and livelihoods diversification.
    • PoC data base maintained and serve as a hub of relevant data that can be shared by required stakeholders
    • 5 business associations formed and linked into a savings and credit society model for the purposes of sustainability Business community meetings held on monthly basis informs provides lessons learnt and this is incorporated address livelihoods barriers among targets groups
    • 5 business associations are formed and organized into one savings and credit scheme
    • Training manuals are developed and shared across the consortium partnership for approval and mainstreaming into market based approach to economic strengthening and livelihoods resilience

    Personal Specifications

    • A Minimum of a Bachelor’s degree in Social Sciences preferably in Entrepreneurship, Economics, Marketing, Commerce, SMES and any other relevant field
    • Diploma in Co-operative development is desired.

    Knowledge and skills

    • Strong analytical and operational knowledge of Small and Medium business, start-ups and SME business expansions needs;
    • Be an excellent facilitator and can create partnerships within the project area.
    • Understanding of SME business procedures including: business legal and regulatory systems, financing, human resources, IT needs, operations and sales, and marketing, financing options
    • Excellent written and verbal communication skills in English, a keen eye for details, good presentation and interpersonal skills and excellent report writing skills. e. People management skills as well as mentorship experience and capability.
    • Experience of working with rural communities, displaced populations, illiterate/semi-illiterate group etc is highly desired

    Additional Skills & Competences

    • A minimum of three years training experience in the field of economic empowerment, group formation, SACCO development and Business incubation
    • Ability to work with a team, foster a team approach and incorporate capacity building activities into the program
    • Ability to analyse and utilize program development gaps for designing Programs

    Method of Application

    Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitkenya@actionafricahelp.org to be received by 30th April, 2019. The email Subject Line must show the job title of the position applied for. AAH-K is an equal-opportunity employer. We thank candidates for their high interest in the opportunities we publish on our website. Due to the high number of applications we receive, we will only get back to shortlisted candidates. AAH-K does not charge a fee at any stage of the recruitment process nor does it use recruitment agents. Selection will be done on a rolling basis.

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