Department: Finance
Reports to: Area Manager
Liaises with: HR Officer, Finance Manager AAH-I, Senior Business Incubation Officer, Livelihood Coordinator
Duty Station: Kakuma, Kenya
Job Summary:
To ensure all Business Incubation financial and admin processes are functioning effectively and efficiently. S/he will plan, execute and evaluate all activities of financial management of the Business Incubators in Kakuma and Kalobeyei and accounting processes in the field location and be responsible for creating, reviewing, updating and enforcing compliance of the project’s financial policies and procedures.
Duties & Responsibilities
- Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting, cost control and procedural standards.
- Oversee all admin and procurement duties of the project
- Capacity building and coaching business incubatees on financial matters
- Support the development and analysis of budgets, preparing periodic reports that compare budgeted costs to actual costs.
- Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
- Support the internal and external auditing processes with an aim to close identified gaps.
- Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and are make sure they are understood by staff.
- Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the system.
- Undertake banking duties as needed by the project
- Cash planning through preparation of weekly and monthly cash flow forecasts and generation of the cash flow statements as required
- Reconcile bank statements on a monthly basis
- Ensure that donor and institutional accounting requirements are adhered to and financial reports are submitted on time
- Prepare income and expenditure narrative and financial reports for the Finance and Administration Manager.
- Support the budget preparation and proposal writing efforts through provision of information and advice during the budget preparation and proposal writing processes.
- Collaborate with the Administration/Operations to ensure that all AAH-I Business incubator assets at the field base are recorded and properly maintained with adequate security.
- Development and monitoring of the field base recharge mechanisms and advise management on cost effective proposal reviews
- Ensure compliance with necessary legal and statutory financial reporting in country, recommending change to procedures where required.
- Lead on field base audits and follow up on recommendations. Ensure information is provided to the external and/or internal auditors as required during the audit process and follow up to close any identified audit gaps.
- Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly) management reports to meet the needs of FAM, country programme, and also meet the requirements for regular reporting set by the Donor, ensuring timeliness and accuracy.
- Oversee preparation and consolidation of UNHCR financial report for the location.
- Assess finance staff gaps within the team and advice the Area Manager.
PERSONAL SPECIFICATIONS
Qualifications and experience
- A bachelor’s degree in Commerce, Finance or Business Administration.
- Certified Public Accountant with a valid professional membership.
- At least 3 years’ experience in a similar role preferably in a camp setting At least 3 years’ experience in Business incubation
Desirable Skills
- UNHCR Field experience.
- Knowledge and exposure to the social and cultural values of the region concerned.
- Proficiency in local language(s).
- Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
Additional Skills & Competences
- Able to follow set procedures and instructions under limited supervision. Ability to formulate recommendations to improve accounting systems.
- Good familiarity with Microsoft Office packages and PASTEL accounting softwareGood communication and interpersonal skills.
- Good analytical skills with good attention to detail
- Excellent team-player, resilient and self-energizing for the field posting.
- Commitment to and understanding of AAH-I’s vision, mission, and values.
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