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Heifer International's mission is to work with communities to end world hunger and poverty and to care for the Earth. Dan West was a farmer from the American Midwest and member of the Church of the Brethren who went to the front lines of the Spanish Civil War as an aid worker. His mission was to provide relief, but he soon discovered the meager single cup o...
Job description
FUNCTION
The Finance & Administrative Assistant is the first contact point to visitors, consultants, and partners. S/he is primarily responsible for the day-to-day operations providing support to the senior management team, Nairobi office and the project by maintaining systems of accountability, establishing and maintaining communications between program offices as well as partners and performing basic administrative tasks as assigned. S/he will develop procedures, which promote financial discipline to meet organizational goals as well as maintaining an efficient document retrieval system. S/he will also assist with financial and accounting aspects of the country program office and processing of routine financial transactions in accordance with Heifer's policies and procedures.
Essential Character Traits
Intellectual curious, accountable, professional judgement, effective communicator, pragmatic, inspirational and team player
Responsibilities And Deliverables
Act as initial point of contact for the main office by responding to both internal and external inquiries/requests. (30%)
DELIVERABLES
Scan and upload vouchers into agresso when they are posted. This include supplier’s invoices, receipts, LPOs, field trip reports and travel authorizations (20%)
DELIVERABLES
Prepare, scan and file checks as per Africa Area program procedures. (20%)
DELIVERABLES
Collaborate with the administrator and travel agents to ensure that visits to the projects are managed smoothly, professionally and efficiently (15%)
DELIVERABLES
Manage a functional and organized office filing system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (10%)
DELIVERABLES
Any other task as assigned by the supervisor. (5%)
Minimum Requirements
Preferred Requirements
Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), procurement and front office management. Data entry and basic excel analysis will be an added advantage
Required Skills
Required Experience
Most Critical Proficiencies
Essential Job Functions And Physical Demands
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