Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Aug 8, 2019
    Deadline: Aug 15, 2019
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. We seek to realize the potential of a digitally connected world: a world in which evidence-based information advances human progress, enables broad opportunity and accountability, and fuels vibrant civic debat
    Read more about this company

    Nairobi: Regional Program Associate

    NOTE: This position is open to local nationals of Kenya and will be hired as a local national staff member. from that Nairobi Regional office.

    Duties And Responsibilities

    Administration and Logistical Support

    • Act as front desk for regional office visitors, appointments, correspondence with country offices and Internews headquarter offices in Washington DC, Arcata, California, and London, UK.
    • Provide administrative support for Regional Director and Business Manager in correspondence and relations with authorities, partner organizations and other organizations in Africa.
    • Coordinate travel logistics assist with hotel bookings, taxis, visas etc and arrange accommodations for Internews representatives within the department.
    • Provide project field staff with support such as correspondence, M&E as requested.
    • Assist the Program Officers with project oversight including progress towards program deliverables.
    • Assist with set-up for new projects, including expat and local staff recruitment as needed.
    • Responsible for equipment and software pricing, procurement, insurance and shipping to field offices.
    • Provide overall support to Regional Office and coordinate with Office & Logistics Assistant. Monitor office premises at to ensure good maintenance, overseeing cleaning, logistics and services.
    • Provide logistical and administrative support for regional meetings or trainings.
    • Provide correspondence and admin support for projects in Africa which are in start-up or close-out phase or have limited administrative staff.
    • Provide other administrative support for Regional Director and Business Manager as required.

    Procurement

    • Request quotes, prepare documentation for approval by relevant budget authority & place orders.
    • Ensure compliance with Internews procurement policy; prepare Procurement Request forms to obtain Purchase Orders (PO) approvals in collaboration with Business Associate.
    • Prepare vendor payment by cash, cheque or wire transfers.
    • Receive and check delivery.
    • Expedite shipping of procured equipment/supplies to country offices.

    Finance & Accounting Support

    • Act as cashier for regional petty cash account and pay vendors as appropriate.
    • Serve as bank agent for Regional Office and Kenya Office bank accounts.
    • Prepare wire transfer requests; make cash and cheque payments.
    • Prepare monthly WTR for Regional Office operational expenses.
    • Prepare vouchers and ensure appropriate supporting documentation and approvals.

    HR

    • Act as HR representative for the Nairobi Regional and Country office.
    • Works with HR departments on Business World staff entries and management.
    • Works with HQ HR Dept to draft PSCs and liaise with HR for all related matters.
    • Review PSC invoices and activity reports before submission.
    • Ensure all minimum standard requirements from HR department are met.
    • Uphold HR Manual.
    • Act Business Associate in his/her absence.
    • Understanding of and demonstrated commitment to upholding Internews’ Core Value.

    Required

    QUALIFICATIONS:

    • Excellent written and oral communication skills.
    • Professional-level fluency in English.
    • Proven organizational skills, with excellent attention to detail.
    • Proven ability to multi-task and prioritize with a shifting workload.
    • Proven ability to operate effectively in a multicultural environment.
    • Experience with event planning and/or arranging logistics for project implementation; including making complex travel arrangements.
    • Knowledge of good human resources management practices.
    • Experience of Microsoft Office environment.
    • Proven experience of managing relationships in complex organizations with numerous stakeholders.
    • Willingness and ability to travel with an understanding and appreciation of culture and diversity.
    • Reasonable experience in managing financial and management accounting processes.
    • Experience of supporting field offices in developing countries.
    • Good understanding of the project management cycle.
    • Willingness to learn.
    • Good people management skills.
    • Optimism, a sense of humor, and excitement at joining a supportive, skilled, multi-cultural team that is distributed across the globe;

    Preferred

    • Education: Degree in business administration or related field.
    • 2-3 years development or non-profit experience, including field experience.
    • Experience with financial management and familiarity with US Government rules and regulations.
    • Language skills in French are welcome.

    go to method of application »

    Regional Business Associate

    NOTE: This position is open to local nationals of Kenya and will be hired as a local national staff member. from that Nairobi Regional office.

    DUTIES AND RESPONSIBILITIES

    • Finance
      • Review detailed JSRs, flag miscodes, prepare recodes in collaboration with Field Finance Managers / Field Accountants.
      • Works with Arcata reporting team to provide monthly and quarterly projections for projects.
      • Act as Business World FM reviewer when needed (new offices, field finance staff on leave).
      • Works on voucher reviews with BM, RPA and field offices.
      • Tracks office WTRs from field offices.
      • Review inventories and reconcile with JSRs.
    • Review PAAs.
    • Credit card recons.
    • Review Expense Reimbursement Forms.
    • Stand-in for Accountants on leave or yet to be hired.
    • Subgrants
      • Prepare subgrants agreements with Subgrants Dept (subgrants checklist, budget, program description…).
      • Train partners on agreement requirements, schedule, reporting and content.
      • Initial review of subgrantees financial reports: check figures, reconcile reports with previous approved ones, submit to subgrants department and WTR to Business Manager for approval.
      • Support local partners with proposal development, fundraising, and organizational development.
    • Procurement
      • Support field offices with preparing and submitting Procurement Request Forms to G&C and avoid back and forth with G&C Admin Analyst.
      • Support field offices with preparing Capacity Building Agreements.
    • Budget Management
      • Monitor burn rates and spending levels vs obligations.
    • Business Development
      • Support BM with costing for proposal budgets.
      • Support BM with building budgets for USG-funding.
    • Other
      • Supervise and support the Program Associate position.
      • Act Business Manager in his/her absence.
      • Travel to various locations as required.
      • Understanding of and demonstrated commitment to upholding Internews’ Core Value.

    Method of Application

    Use the link(s) below to apply on company website.

     

  • Send your application

Never miss a job with our real-time & personalized push notification
Subscribe Now
Back To Home

Career Advice

View All Career Advice

Subscribe to Job Alert

 

Join over 128K happy subscribers

 
 
 
Send your application through

Yahoomail Gmail Hotmail