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  • Posted: Dec 10, 2019
    Deadline: Not specified
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  • The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.


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    Administrative Officer [temporary]

    Responsibilities

    Under the direct supervision of the Chief. Project Management And Administration Unit, of the Economy Division in Paris, the incumbent will be responsible for the following duties for the GEF climate change mitigation portfolio of projects: Human Resource Management

    • Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
    • Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Budget and Finance
    • Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
    • Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
    • Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
    • Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
    • Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
    • Provides guidance and leadership to more junior staff. General Administration
    • Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
    • Reviews adequacy of departmental space requirements.
    • Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
    • Performs other related work as required.

    Competencies

    Professionalism - Knowledge of administrative, budgetary, financial and human resources policies and procedures. Proven ability to propose, negotiate and agree project implementation and reporting arrangements in complex multi-partner projects.Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field. At least 2 years of experience in financial and administrative management of projects is desirable. At least 2 year of experience with an Enterprise Resource Planning software is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice

    • This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
    • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
    • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
    • This temporary job opening may be limited to 'internal candidates,' who have been recruited through a competitive examination administered according to staff rule or staff selection process including the review of a central review body established according to staff rule
    • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
    • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as 'retirement.' Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term 'sexual exploitation' means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term 'sexual abuse' means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term 'sexual harassment' means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    go to method of application »

    Intern - Programme Management Science Division [temporary]

    The internship is located in the UNEP's Science Division, Nairobi duty station. This advertisement is seeking 12 interns to work in the Science Division of UNEP.

    The duration of an Internship is two months minimum, with a possibility for extension up to a maximum of six months, depending on the needs of the Organization.

    The Internship is UNPAID and full-time.

    Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

    Responsibilities

    Daily responsibilities will depend on the individual's background; the office to which the intern is assigned to; the nature of specific projects and the internship duration. Duties may include, but not limited to:

    • Researching and summarizing science on environmental issues (including both hard and soft branches of science and innovations in science, trends and scenarios in different countries).
    • Researching environmental baselines and policy settings in project countries.
    • Drafting analyses of and reports on existing scientific research and policy documents on environmental issues.
    • Organizing and otherwise supporting meetings (e.g., notetaking, assisting in management of participant travel, visitor management).
    • Mapping out science-based think tanks, educational institutions and other entities that are in the domain of environment and sustainable development.
    • Mapping out business opportunities and science-based innovations related to addressing environmental challenges.
    • Assisting in drafting project documents and develop technical documentation, guidance on tools and procedures for systems developed such as (for strengthening climate services and Multi Hazard Early Warning Systems (MHEWS) in countries.)
    • Assist in establishing project document repositories.
    • Working with social media and assisting in the development and dissemination of communication and outreach materials.
    • Supporting the collection and visualization of environment data.
    • Working with GEO/Spatial data and technologies.
    • Managing databases and indicators.
    • Managing data for Environment Live (Web Portals).
    • Assisting with market research related to business opportunities related to addressing environmental challenges.
    • Support in financial and economic modelling.
    • Access relevant data sources for all countries in search for required SDG data, download, format and upload these data files into the UN Environment Live Global Database.
    • Process or analyse data in the files as required under the guidance of the Statistical Officer.
    • Statistical methodological research.
    • Assist with other related data and information work in the unit as instructed and guided.
    • Drafting outreach and fundraising materials for public and private sector funding sources.
    • Assisting in producing environmental and social safeguards analyses of business opportunities related to addressing environmental challenges.
    • Assisting in the development of networks of science-based institutions.
    • Access relevant data sources for all countries in search for required SDG data, download, format and upload these data files into the UN Environment Live Global Database.
    • Process or analyse data in the files as required under the guidance of the Statistical Officer.
    • Statistical methodological research.
    • Assist with other related data and information work in the unit as instructed and guided.
    • Assists in the various stages of systems development, including developing, testing, implementing and managing systems.
    • Assists to develop technical documentation, guidance on tools and procedures for systems developed in the unit.
    • Undertake other tasks as required by the office, and in accordance with the intern's background.

    Competencies

    Communication:

    • Speaks and writes clearly and effectively
    • Listens to others, correctly interprets messages from others and responds appropriately
    • Asks questions to clarify, and exhibits interest in having two-way communication
    • Tailors language, tone, style and format to match the audience
    • Demonstrates openness in sharing information and keeping people informed

    Teamwork:

    • Works collaboratively with colleagues to achieve organizational goals
    • Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
    • Places team agenda before personal agenda
    • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
    • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

    Client Orientation:

    • Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view
    • Establishes and maintains productive partnerships with clients by gaining their trust and respect
    • Identifies clients' needs and matches them to appropriate solutions
    • Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
    • Keeps clients informed of progress or setbacks in projects
    • Meets timeline for delivery of products or services to client

    Education

    • Applicants must at the time of application meet one of the following requirements:
    • Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
    • Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
    • Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
    • Field of study: Degree in one or more of the sciences and /or a field relevant to the environment (for example, environmental studies, environmental economics, environmental assessments, environmental monitoring) and/or policy making (for example, law, economics, business), Climate change and services, Ocean Science and Climate Science, Meteorology, Chemistry, Physics, Mathematics, Statistics, Computer Science, Information Technology ,Communications (for example, journalism, public relations) Financial Economics and Library, Information or Knowledge Management.

    When filling out your online application, clearly note in your Cover Note, on which of the following areas you are interested in serving, by indicating your preference.

    Work Experience

    Applicants are not required to have professional work experience for participation in the Internship Programme.

    Shall be computer literate in standard software applications; (for example, proficiency in HTML, CSS, Java Script and/or MVC Frameworks, and/or elementary programming skills is desirable)

    Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.

    Working knowledge of other UN official languages is desirable (Arabic, Chinese, English, French, Russian and Spanish) are the official languages of the United Nations Secretariat)

    Assessment

    Potential candidates will be contacted by Hiring Managers directly for further consideration.

    Special Notice

    Your application for this internship must include:

    • A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

    The Cover Note must include:

    • Title of the degree you are currently pursuing
    • Graduation Date
    • IT skills and programmes you are proficient in
    • Explain why you are the best candidate for this specific internship

    Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

    2. Proof of enrollment from current University (if not graduated).

    3. A copy of degree certificate (if you have already graduated).

    Due to a high volume of applications received, ONLY successful candidates will be contacted.

    Method of Application

  • MYJOBMAG.CO.KE
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