Finance & Administration Manager at Duma works

Job Description

• The Finance and Administration (F&A) Coordinator will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
• The F&A Coordinator will be assigned ongoing responsibilities in finance, including bookkeeping, Quick-books transaction entries, report preparation, bank reconciliation, and others, as well as in administration, including: inventory management and reconciliation, vehicle and logistics, procurement, asset management, and others.

Specific roles and responsibilities include:

Finance

• Contribute to financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting
• Help ensuring effective internal controls and minimising risks
• Maintain books, record transactions via Quick-books, reconcile discrepancies
• Contribute to monthly close procedures, including bank reconciliation
• Assist in the preparation of monthly and quarterly financial reports

Admin

• Implement tasks across multiple functional areas including HR, procurement, inventory, asset disposition, travel and logistics
• Conduct local procurement, ensuring full compliance with company policy
• Help to manage inventory and all other assets, monitor and report daily stock movements, ensure proper reconciliation on an ongoing basis (weekly and monthly)
• Provide active support to the Customer Service Team and Installations Team as needed
• Pro-actively make recommendations for better work methods for improved efficiency and company profitability

Minimum Qualifications and Experience

• Education: Bachelor’s degree in Accounting, Business Administration, Procurement and Logistics or related education. Certification in CPM a plus but not required
• 3+ years of relevant experience with increasing levels of responsibility
• Self-starter with strong problem solving skills, ability to multi-task, and strong attention to detail
• Must have the force of character sufficient to properly represent the organization’s interests with suppliers and be a person of high integrity as well as team player
• Proficient with Microsoft Office systems
• Proficiency in Quick Books is highly desirable
• Must be able to read, speak, write, and understand the English language
• Willingness to continuously learn and be open to feedback to improve individual development

A six-month trial period will be expected.