Chief Manager, Finance and Administration at Hawkins Associates

Reference No: 210/BZ

Salary Scale: Kshs 385,000 pm – 515,937 pm

Objectives of the Job

Reporting to the Executive Director/CEO, the successful candidate will be responsible for ensuring that all financial resources of the Commission are fully accounted for and reported efficiently. He/she will also assist in ensuring smooth administrative operations of the Commission by carrying out the following key responsibilities:-.

• Provide leadership, maintains discipline, trains and appraises staff in the team.
• Motivate and nurture the department to achieve excellence in capability to achieve overall objectives.
• Lead the department by budgeting, planning and directing resources to achieve targets and objectives.
• Supervise the development, implementation and management of HR policies.
• Oversee staff development.
• Ensure performance measures are designed to evaluate performance against the strategic plan.
• Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis.
• Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships.
• Build a highly effective team, by leading, managing and motivating staff and by directing and coaching them where appropriate, so that they achieve excellence in delivery.
• Take responsibility for the reports emerging from the division and all documentation sent to the Director.
• Oversee division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management.
• Formulation and development of sound human resource strategies, policies, procedures and regulations in line with the Commission’s HR strategy, vision, mission and values;
• Interpretation and implementation of human resource policies, procedures, rules and regulations;
• Planning, preparation and monitoring utilization of the Human Resources & Administration Budget.
• Implementation and periodic reviews of staff terms and conditions of service and updating them to ensure that they provide competitive compensation relative to comparable institutions; Advising on the appropriateness of the remuneration and facilitating salary and salary advances, gratuities payments and related schemes of service for staff.
• Human resource planning, including planning, coordination of staffing and resourcing processes – recruitment, selection, placement, induction, and counseling and separation Management.
• Undertaking training needs assessment,
• Identification of interventions and developing Training intervention programmes;
• Implementation of employees’ training and development initiatives/programme;
• Evaluation of the training programmes to ensure its effectiveness;
• Planning and Coordinating on-boarding programmes;
• Development and Implementation Staff career development programmes;
• Ensuring effective talent and succession management within the Commission;
• Coordination of the commission internship programme and recruitment of interns;
• Coordination of on-boarding initiatives.

Performance contract and management:

• Coordinating the cascading of the performance contract, facilitating annual work plans, signing of performance contract agreements;
• Monitoring performance and ensuring quarterly targets and annual are met;
• Coordinating and planning Staff Performance reviews / evaluations;
• Preparation and submission of quarterly and annual performance reports to relevant authorities for decision making;
• Coordinating job analysis and job evaluation reviews and staff compensation;
  Insurance: Plan, initiate and coordinate procurement and implementation of all Commission insurance schemes and monitor utilization for effective use;
• Coordination and Administration of staff insurance, Availing necessary administrative requirements to every office in the Commission;
• Absence Management, including coordinating development of individual and organization annual leave plans and ensuring implementation of the plans;
• Overseeing efficient and effective utilization of the Commission resources;
• Implementing the Commission’s administrative policies and procedures:
• Work environment-ensure communication on issues related to safety and health of staff.
• Repairs-identification and ensuring areas and assets requiring repairs are done and preparation of repair logs.
• Maintenance-implementation of maintenance policy, prepare maintenance schedules and implementation of the same.
• General office:-managing and ensuring that outsourced services are in place for office cleaning.
• Commission assets management, including ensuring that the Commission fleet is maintained and running and monitoring utilization and insurance covers.

Qualifications For Chief Manager, Finance and Administration

• A Master’s Degree in Finance or its equivalent from a recognized university;
• Bachelor’s degree in Commerce, Business Administration/Management or equivalent from a recognized University;
• A CPA(K)/ACCA qualification and membership of a relevant professional body;
• At least 12 years post qualification experience; with a minimum of 3 years of broad financial and operations management experience;
• Experience in development and implementation of financial systems, human resources management and change management.