Senior Finance & Admin Manager at World Vision Kenya

Responsibilities of the Finance & Admin manager:

• Manage the finance and administration units in EARO and ensure smooth running efficient
  delivery of services.
• Identify gaps in financial, administrative and procurement policies and provide appropriate
  recommendations for development and review
• Ensure adherence to partnership policies and guidelines including International Financial and
  procurement Manuals
• Manage RO budget, cash flow and project funding
• Facilitate the budgeting process as per budget guidelines
• Prepare quarterly analysis of the financial performance of the Regional Office(RO) and provide
  appropriate recommendation
• Ensure effective operation of the RO to ensure optimal use of resources
• Supervise all aspects of supply chain from tendering, procurement, logistics and stores.
• Ensure implementation of new partnership initiatives involving Finance and Administration.
• Ensure that staff in EARO have a safe work environment in accordance with the OSHA
  standards
• Contribute to the development of supply chain strategies and approaches
• Finance & Administration Accountability and Reporting
• Design systems, policies and procedures that provide appropriate levels of security and control
  of EARO assets, resources and operations
• Ensure implementation of efficient and effective internal control systems
  Submit timely and accurate periodic reports
• Cost efficiency and effectiveness
• Lead in the negotiations, preparation and ensure execution of contracts
• Promote benchmarks for determining effective resource utilization at all levels.
• Ensure competitiveness in procurement process
• Risk Management and Controls
• Ensure that appropriate financial systems and controls are in place to minimize risk
• Ensure that management responses to audits performed are sent on time to the Audit
• Department , and that audit recommendations are implemented
• Ensure adequate preparation and participation in internal and external audits.
• Monitor the Financial Risk Matrix and act accordingly.
• People Management & Capacity Building
• Identify capacity gaps and ensure appropriate development interventions for finance
  and administration unit
• Facilitate operations and other non-finance staff in understanding and interpretation
  of financial policies, guidelines and reports
• Ensure roll out of finance and procurement initiatives relating to EARO
• Set and monitor performance standards for Senior Finance & Administrative officers and provide overall mentorship and coaching to the department staff
• Perform any other duties as assigned by the supervisor
• Representative in special task forces and committees
• Active representation strategic regional meetings and forums

Qualifications of the Senior Finance & Admin Manager:

• Degree in Finance, Accounting or related field. MBA is preferred
• Certified Public Accountant
• 8 years’ experience in Finance and Administration roles preferably in the humanitarian sector, 4 of which must have been in management level.
• Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
• Good knowledge of procurement processes and internal control systems
• Must have good working knowledge of computerized accounting software, preferably Sun Systems & Vision and literacy in using Microsoft Office programs.