Procurement Assistant at Privatization Commission

JOB REF: PC/HRM/2/10/2016-2017: JOB GROUP, PC 5
Salary Scale: Kshs. 66,897 pm -86,288 pm

Overall purpose:

Reporting to the Procurement Officer, the job holder is responsible for ensuring quality, effective and proactive procurement support services in the Commission.

Key Operational Responsibilities:

• Assist in preparation of annual procurement plans for goods and services;
• Assist in preparation of tender documents in liaison with user departments;
• Assist in coordinating tender documents preparation and presentation for consideration;
• Assist in preparation of documents for procurement committee meetings;
• Assist in preparation of local purchase orders, quotations, and tender documents within the Commission;
• Assist in preparation of contract documents in line with award decisions;
• Assists in managing stores inventory;
• Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
• Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
• Participating in receiving, opening and evaluation of tenders, proposals and quotations;
• Receiving and verifying deliveries of materials/goods;
• Managing and distributing stores;
• Preparing local purchase orders, quotations and tenders within the Commission;
• Participating in procurement committees and assisting in the preparation of committee reports;
• Maintaining an up-to-date database of suppliers;
• Undertaking market survey of relevant products;
• Carrying out stock taking on regular basis and reconciling physical stocks and records;
• Ensuring that purchases arrive on schedule and meet specifications
• Assist in preparation of periodic procurement reports;
• Assist in maintaining an up-to-date database of suppliers;
• Assist in conducting periodic and annual stock taking;
• Managing stores inventory;
• Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
• Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
• Participating in receiving, opening and evaluation of tenders, proposals and quotations;
• Receiving and verifying deliveries of materials/goods;
• Managing and distributing stores supplies; and
• Preparing local purchase orders, quotations and tenders within the Commission.

Key Qualification and Experience:

• Bachelor’s degree in Commerce/Procurement/Supply Chain Management;
• Diploma in Purchasing or supplies management ; and
• Must have membership of KISM.

Key Competencies:

• IT proficiency especially IFMIS/Navision;
• Analytical skills;
• Good knowledge of Public Sector Procurement rules and regulations;
• Excellent computer and Interpersonal skills;
• Honesty and integrity; and
• Strong negotiation, organizational and communication skills.

Other Requirements:

These positions require individuals of high integrity and team players. Each applicant should provide details of his/her current employer and position held, current salary including the following documents:

• Police Clearance Certificate from the Directorate of Criminal Investigations;
• Clearance Certificate from Higher Education Loans Board (HELB) (where applicable);
• Tax Compliance Certificate from KRA;
• Leadership and Integrity Act Self Declaration Form from the Ethics and Anti-Corruption Commission (EACC); and
• Report from an Approved Credit Reference Bureau (CRB).