Administrative Assistant - MD's Office at Kenya Airways

Brief Description

• To provide an effective, efficient and comprehensive administrative support service to the Managing Director and CEO.

Detailed Description   

• Answer and direct phone calls.
• Receive and record internal mail.
• Dispatch correspondences, memos, letters and internal mail in liaison with the mailing office.
• Deliver confidential mail where necessary.
• Provide general support to visitors.
• Assist in the preparation of regularly scheduled reports.
• Process filing and capture documents in accordance with KQ’s internal systems.
• Keep inventory of office supplies and order stock when necessary.
• Supervise cleaning and keep schedule for repairs / fumigation / Air conditioning / water dispenser and vehicle maintenance.
• Raise PDIs in relation to Tickets, travel documentation etc and liaise with relevant personnel to ensure completion.
• Maintain contact lists.
• Organise for Tea /Coffee and refreshments.
• In the absence of the Executive Assistant, provide support/sit-in when called upon to do so from time to time or as necessary.

Job Requirements
Knowledge, Skills, Experience

• Diploma in Secretarial/Office Management
• At least one (1) years proven Administrative Assistant experience
• Knowledge of Office Management Systems and Procedures
• Excellent Time Management Skills and ability to multitask and prioritise work
• Attention to detail and problem solving skills
• Excellent Written and Verbal Communication Skills
• Strong Organisational and Planning Skills
• Proficiency in MS Office