Declaration Officer at Flexi-Personnel

Roles and Responsibilities

• Preparing export documents.
• Sending the above to the clearing agent for lodgments on the same day.
• Tracking shipments, updating on arrival information and ensuring correct shipping documentation.
• Following up on the verification of all exports with the customs offices.
• Undertake all declaration procedures for imports and exports.
• Application of Import Declaration Forms for all shipment.
• Making sure bond returns are done on time
• Receive incoming materials for the bond
• Maintaining a proper record of all shipments in the bonded warehouse
• Sending required import documents for clearance on time
• Bonds management and cancellation procedures
• Application of standardization stickers where applicable
• Make sure that all the records are up to date with respective office of the customs department
• Following up with the warehousing approval.
• Liaise with suppliers for timely shipments, follow up for documents to be received and goods cleared well in time to avoid late documentation charges, storage charges and demurrages.
• Follow up correspondence between various statutory bodies and other parties including KRA, KBS, KPA, etc.
• Ensure correct use of Kenya Revenue Authority Tariffs.
• Ensure that correct values are used during declaration and other related procedures to avoid losses that may accrue because of penalties.
• Establish and maintain a working relationship with customs office.
• Making sure inspections and speed governors are renewed on time
• Applying for KEBS exemption for raw materials, spares and machines
• Following up with KEBS standardization permits
• Applying marine cover notes

Qualification and Experience

• Diploma in Clearing and Forwarding
• A Minimum of 3 years’ experience in the same capacity
• Highly conversant with KRA Simba system and Orgus (will be an added advantage)
• Must have knowledge of government procedures relating to imports and exports knowledge of customs laws pertaining to Kenya, east and central Africa.
• Possess a high degree of integrity, honesty and confidentiality