HR Manager/Officer at INTERSOS

Main responsibilities and tasks

Planning

• Designs (only for managers) and implements the national staff internal regulations in line with INTERSOS standards and with the local labour law. The regulations includes among others: the salary grid/list of functions, the recruitment process, the evaluation process and the steps foreseen for the Induction of new hired staff.
• Develops a standardized Induction programme for national staff.
• Designs and implements the salary grid. Updates the grid on regular basis (only for managers).
• In coordination with the Coordination team (e.g. Head of Mission, Country Finance Officer, Log coordinator, Project Manager) designs and updates the mission organizational charts(for both national and international staff) and the national staff job descriptions (only for managers). Guarantees standardization across the mission.
• Follows up on local training opportunities for the national staff and shares information/coordinates with the Project Managers or any other relevant team member. Supports in the identification of possible training needs (only for managers).

Implementation and Monitoring

• Monitors the implementation of the internal regulations. Guarantees that the regulations are fairly and evenly applied throughout the mission for all staff. For this purpose regularly visits the project locations.
• Keeps track of the training taken by the national staff.
• With the support of the project administrators guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, cv, national id, pictures, disciplinary measures, leave requests and justifications resignation letters).
• Coordinates local recruitments (e.g.: makes sure job adverts are well prepared, checks the received applications and participates in the short-listing, participates in interviews and oversees the whole selection process).
• Supports all team members with team management responsibilities when dealing with disciplinary measures. Guarantees that the regulation is fairly and evenly applied throughout the mission for all staff.
• Guarantees that all national staff are properly and regularly evaluated. Makes sure evaluations are properly stored.
• Regularly visits the project locations and verifies the implementation of the internal regulations.
• Supports the Country Finance Officer in making sure that the payslip correctly includes what is foreseen in terms of remuneration by the internal regulations.
• Support the Head of Mission in the implementation and follow-up of the international staff annual leaves.
• Writes and shares regular ad-hoc reports of his/her own work.
• Support the organization of Staff retreats and team building activities.

Representation

• Makes sure the internal regulations are validated by INTERSOS legal advisor and by the local labour office.
• Is a technical referent for the whole mission on HR/legal issues Liaises with the local legal advisor in present and with the labour office.
• Dealing with Insurance Broker for INSURANCE policy for National Kenyan staff and provide HoM with all quotations for the different insurance companies.