Executive Assistant at Wisen HR Services

Location: Kahawa West, Nairobi.

Job Summary: Responsible for providing administrative and project management support to the Chief Medical Officer (CMO) as well as members of the Clinical Operations. This person will be the CMO’s partner, relieving her of day-to-day administrative and staff related duties and contributing to the management of projects related to healthcare. 

Key Responsibilities:

• Support the Chief Medical Officer in specific projects, as well as in general administrative support. The holder of the position is responsible for gathering external information, developing relationships with external partners, and representing the Chief Medical Officer in select interactions with clinical staff.
• Perform technical, specialized, complex and difficult office administration work requiring the use of  independent judgment
• Receive and screen communications to the Chief Medical Officer including telephone calls and visitors
• Make travel arrangements for the Chief Medical Officer
• Maintain appointment calendar, arrange meetings and conferences for the Chief Medical Officer
• Attend management and other meetings as directed to take minutes
• Establish, develop, maintain, and update filing system for the Chief Medical Officer
• Type and design general correspondence, memos, charts, tables, graphs, etc. 
• Proof read copy for spelling, grammar and layout, making appropriate changes.  Responsible for accuracy and clarity of final product
• Liaise with internal staff at all levels
• Review and summarize miscellaneous reports and documents

Key Skills and Competencies: 

• Bachelor’s degree in business administration or related studies
• 5 years working experience preferably in the health care industry
• Excellent time management and organizational skills, 
• Meticulous, very keen to detail, capable of working well with a team, multi-tasking effectively and managing a variety of responsibilities typical in a start-up environment