At Stratostaff we design, implement and manage workforce solutions for large, specialized or routine staff complements giving you the opportunity to focus on your core business.
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Essential Educational and / or Training Qualifications & Certificates
Bachelor’s degree in a Business related field or equivalent;
Fluency in oral and written French will be an added advantage.
Preferred Experience and Knowledge
Experience supporting at the executive level;
Experience working in a corporate environment at CEO/board level;
Experience in relating with senior executives and high profile clients.
Job Specification – Administration Manager
Providing full administration support for the Global Ops Leadership team including the complete management of executive scheduled/diaries that include extensive and complex trip planning and organizing, meeting arrangements, appointments and calendar scheduling.
Preparing and producing supporting materials and documents for presentations and meetings (internal and external) – including creating and designing the content.
Representing and supporting a team of administrative assistants to provide a professional and seamless service to the region as a whole
Assisting with all Regional Hospitality/Event Management that involves the executive staff
Special projects supporting the Global Operations team.
Managing expenses reports.
Maintaining the appropriate filing system and providing support with other general office administration as assigned.
Managing other administrative duties as required.
Competencies
Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality;
Well organized and coordinated person with a global mind-set;
Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards;
Proficient in both spoken and written English;
Ability to make independent decisions with minimal oversight, a self-starter and an ability to think ahead and plan for all scenarios;
Highly motivated, confident and flexible attitude with a sense of ownership;
Ability to work well in a pressured environment under tight deadlines;
Ability to work with a team of administrative staff to provide a professional and seamless service to the region as a whole;
Advanced knowledge and proficiency in n all Microsoft Office;
Excellent administrative, interpersonal and organization skills;
Excellent communication skills;
Comfortable with financial numbers, such as budgets, currency-related and expense numbers.
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