Accounts Clerk at Zetech University

Ref: ZU/10/25/18

Key Responsibilities

Reporting to the Finance Officer, the position holder will, among other duties, be responsible for:

• Accurate and timely preparation of GL ledgers-Loan Accounts, Petty cash, Withholding Taxes, bank charges & commissions;
• Preparation of accurate financial statements and intercompany accounts;
• Smooth banking operations by ensuring timely preparation of documents necessary and timely disbursement of funds;
• Organizing all the documents required for payment processing and initiate the payment process. This includes but not limited to Invoices and delivery notes, Utility bills, Petty cash Vouchers, Contracts;
• Timely preparation and issuance of cheques to the payee;
• Cash reimbursements and reporting back Policy implementation by ensuring all monies is accounted for;
• Updating of cheque register both online and hand copy for easy referencing for the period;
• Ensuring caution fee refunds are processed in time and issued in the most convenient way;
• Ability to solve problems, to deal with clients and protect the corporate image by giving accurate information that flows across the department;
• Timely communication to the customers on payment processing status and cheque collection dates.
• Organizing and filing all the accounting records and documentations as per the QMS requirements and for purpose of easy retrievability;
• Acting as the custodian of the department files.

Qualifications, Skills and Experience

• A minimum of CPA Section 3 
• A KCSE mean grade of C+ and above with at least a C+ in Mathematics
• A minimum 6 months' working experience in a similar role;
• Excellent working knowledge of MS Office suite and internet;
• Highly organized and detail-oriented
• Ability to perform multiple tasks and work in a fast-paced environment
• High levels of integrity and honesty