Senior Supply Chain Officer at World Vision Kenya

Senior Supply Chain Officer Job Responsibilities

Strategic Sourcing

• Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.

• Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement

• Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.

• Review recommendations for procurement by the Supply officers as per procurement procedures

• Build strong and long term buyer-supplier relationships with key suppliers.

• Manage Bidding and Tendering Process

• Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards

• Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.

• Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.

• Offer technical advice for procurement at CTC level as per procurement policy.

• Facilitate negotiations for contracts and agreements.

Contract Management

• Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards

• Preparation of specific supplier contracts and facilitation of the contracting process.

• Monitor and review contractor performance to ensure compliance with terms and conditions

• Ensure proper maintenance of contract registry, control and tracking of contract files

• Prepare contract variations and modification in line with CTC recommendation.

Supplier Relationship Management

• Facilitate development and review of supplier pre-qualification templates to comply with WVK standards

• Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.

• Facilitate the process of supplier pre-qualification

• Maintain a pool of prequalified suppliers.

• Facilitate supplier review and performance management.

• Facilitate NO level and support field level supplier capacity assessment and development activities.

Cost Savings & Other Initiatives

• Lead the SCM officers in development of periodic price index and item catalogue for the category of goods and service

• Conduct periodic market research, spend analysis, carry out a due diligence process and develop product and market scope

• Identify and recommend to management new systems necessary for effective supply chain management

Capacity Building

• Provide SCM support and input to internal stakeholder’s e.g. in proposal writing & consultants TOR development

• Provides technical guidance to internal stakeholders and other purchasing staff members in their preparation and negotiation of contracts

• Conduct skills assessment of Supply Chain Officers & FSCOs to identify training needs

• Capacity build staff on SCM processes and procedures.

People Management

• Support recruitment, motivation and retention of qualified SC officers.

• Performance management of the SC officers

• Provide supervision and development of SC officers

• Absence Management for SC officers

• Define KPIs for Supply Chain Officers

• Support SC Officers on innovation and roll out of initiatives.

Reporting

• Develop and review reporting SCM templates

• Review SCM periodic reports, and carry out improvement action plans

Qualifications for the Senior Supply Chain Officer Job

• University graduate preferably business related studies

• Post graduate qualification in Purchasing and Supplies Management from CIPS

• A member of Kenya Institute of Supplies Management (KISM)

• Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience

• Computer literate with excellent working knowledge in MS Office.

Working Environment / Conditions

• Work environment: Based in Nairobi, Karen with some field visits
• Travel: Mainly domestic, with possibility of some international travel
• On call: During emergencies