Finance Assistant at United Nations

Finance Assistant Job Duties and Responsibilities

• Under the direct supervision of Fund Management Officer the national UN Volunteer will undertake the following tasks:

• Provide support with regard to the review, analysis and preparation of the project budgets and the revisions.

• Prepare supporting documents (narrative and supporting tables) with respect to GEF submissions and UNEP Programme of Work.

• Assist in preparing contractual documents for Executing Agencies.

• Monitor expenditures and compare with approved budgets; prepare adjustments as necessary.

• Assist in preparation of budget performance submissions and finalization of budget performance reports, analyse variances between approved budgets and actual expenditures.

• Monitor integrity of various financial databases.

• Verify accuracy of input data , ensuring consistency of data.

• Periodic reconciliation of accounts.

• Review cash advance requests and upon certification by the fund management officer prepare payments for final disbursement by cashier.

• Review incoming expenditure reports and upon certification by the fund management officer input in relevant databases/systems.

• Notify payees on status of payments.

• Assist fund management officers regarding queries on budget, payment and deposit related issues and draft related correspondence.

• Maintain updated files and archives as required.

• Prepare project completion and closing revisions including all supporting documents.

• Perform other related duties as assigned.

Furthermore, UN Volunteers are required to

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);

• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;

• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;

• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Output

• Accurate project finance data maintained.

• Provision of fund management support to the portfolio and all related partners.

• A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Finance Assistant Job Competencies

• Job Knowledge and Technical Expertise

• Accountability

• Expereince in Finance Management

• Team Work

Required Skills and Experience for the Finance Assistant Job

• University degree in business administration or a related field.

• Two years of relevant experience