Warehouse Officer at Action Africa Help

Grade: AH 6

Department: Operations

Reports to: Operations Manager

Staff reporting to this post: Warehouse Clerk and Store keeper

Liaises with: Workshop Officer; Logistics Officer

Duty Station: Kakuma, Kenya

Job Summary: The Warehouse Officer will be responsible for managing the Warehouse Staff and facilities and ensuring that safety is always observed and warehouse well secured.

S/he will check and inspect all goods received for quality and specification as per bill of loading/packing list/waybills/invoice and ensure proper recording.

The role is responsible for managing the stores paper work and preparing stock reports on a weekly and
monthly basis.

Duties & Responsibilities

• Checking and inspecting of all goods received for quantity and specification as per bill of
  loading/packing list/waybills/invoice and ensuring proper recording.
• Ensuring that fumigation is done when necessary, extinguishers well positioned and checked
  regularly, warehouse and surroundings always clean and well-lit and preventing unauthorized
  persons entering the warehouse.
• Inventory is done to ascertain the correctness of stock with records at any point in time and for
  damages or otherwise.
• Ensuring proper stacking/packing, spacing is done to allow verification and free movement and avoid
  accident.
• Ensuring that safety is always observed and warehouse well secured.
• Preparing stock report on weekly basis and ensuring that records are well maintained.
• Any other duties as may be assigned by Supervisor from time to time.

Expected Results

• Performance of Warehouse Staff is to the expected AAHI standards and security of the facilities is
  secure and safe.
• All goods received are checked for quantity and specification as per bill of loading/packing
  list/waybills/invoice and are properly recorded.
• All goods issued are certified and checked for quantity and are authorized and recorded.
• Regular Inventory conducted to ascertain the correctness of stock with records at any point in
  time and for damages where needed.
• Weekly/monthly stock report are prepared and records well maintained.
• Proper stacking/packing, spacing is done to allow verification and free movement and accidents
  avoided.
• Safety measures always observed and warehouse is well secured.
• Weekly/monthly warehouse reports submitted on time.

Qualifications

• University degree in Logistics/Warehouse Management/Business Administration or equivalent.
• Minimum 5 years’ professional experience in warehouse management or comparable role.

Skills and Competencies

• Experience in Logistics/Warehouse management
• Very good working knowledge of ICT technologies (related software, email, internet and computer
  applications)
• Ability to take initiative and work independently
• Good organisational and team skills.
• Highly organised
• Attention to detail
• INGO experience and understanding of humanitarian sector- an added advantage.
• Commitment to and understanding of AAH-I’s vision, mission and values.