Administrative Assistant Intern at African Virtual University

Administrative Assistant Intern Responsibilities

• Assist in preparing documents for payment of services related to the unit;
• Assist in updating the payment tracking sheet on a day to day basis;
• Assist in filing administrative documents handled by the unit;
• Assist in all Administrative processes related to the Scholarship Fund;
• Schedule unit meetings including recording of meeting’s proceedings;
• Assist in the preparation of any administrative documentation needed;
• Assist in formatting and copying digital files;
• Assist the Academic Unit with other duties as assigned
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Collect, Sign for and distribute mail packages.
• Setup and coordinate meetings and conferences for the unit.
• Support staff in assigned project based work.
  Perform other duties that may from time to time be assigned by the supervisor.

Qualifications for the Administrative Assistant Intern

• Studies related to Administration or Education (preferably candidates with completed Bachelor’s degree);
• Fluent in English (preference will be given to candidates who can also speak French or Portuguese);
• Skills in the use of Microsoft Office or Google Drive authoring tools;
• Keen on and pays attention to detail;
• Strong writing, editing and proofreading skills;
• Ability to learn quickly and work well within a team;
• Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
• Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.