Records Officer at Human Asset Consultants

Reporting to the Administration Officer, the successful candidate will have access control to the Organization’s registry, undertake the Organization’s filing and archiving and provide clerical support within the Registry.

Key Responsibilities

1. In charge of registry and Administration filing.
2. Control access to the filing room.
3. Ensure cleanliness and orderliness of the registry.
4. Code files and documents for easy identification and retrieval.
5. Filing of all correspondences in respective files.
6. Distribute requisitioned files and follow up on delayed returns.
7. Record and monitor the movement of files to and from the registry.
8. Provision of all files needed within and outside the Organization to the authorized staff.
9. Maintain files in good order and ensure information is secure.
10. Ensure that data contained in the files is correct and certified where necessary.
11. Archive all old files using the Archiving guidelines.
12. Record all mail accordingly before distribution.
13. Scan and index information and incoming mail where required before filing or distribution.
14. Stand in for the Office Assistant in their absence.
15. Continuous professional development to keep up with current industry trends.
16. Any other duties as may be assigned from time to time.

Qualifications & Experience

1. Diploma in Records Management
2. At least 2 years’ experience in records management
3. Exposure to Filing methods and Data Management systems

Essential Competencies

1. Proficiency in ICT with MS office and internet ability
2. Good interpersonal and communication skills
3. Planning and organization skills

Essential Personal Attributes

1. Team player
2. Integrity and confidentiality
3. Reliability and honesty
4. Keen to details
5. Ability to multitask and with minimum supervision