Temporary Operations Assistant at PATH

Specific Duties And Responsibilities

• Mail management- arranges for post box pick-ups; sorts and distributes incoming mail; arranges for outgoing mail, including courier services.
• Ensure utility bills (water, Electricity, Courier) are obtained in good time for prompt payment processing.
• Manage and coordinate the duties of the Offices support staff and keep a log of their services for payment processing.
• Support in coordinating logistics for the APHIAplus projects, by ensuring vehicles are ready and in good condition to facilitate staffs and visitors travelling on PATH business.
• Ensure all equipment i.e. air conditioning units, printers, water dispensers, photocopy machines are in good condition and any malfunctions have been reported for action.
• Preparation of hired transport matrices, compilation of G4S waybills and reconciliation with invoices for payment processing.
• Organize and coordinate logistics for project meetings and workshops.
• Co-ordinate and maintain records of staff and their telephone contacts.
• Handle all Operations related inquiries within capacity.
• Make Hotel accommodation bookings for staffs and visitors.
• Make flight booking logistics and airport ground transfers.
• Manage and coordinate duties of the Project drivers.
• Maintain office supply inventories.

Required Skills

Required Experience

• At least a Diploma in Business Administration or a related field. A degree in Business Administration would be an added advantage.
• Minimum 3 years in a similar role preferably in an NGO.
• An effective communicator.
• Experience and ability to coordinate a team and work within a team.
• Ability to Multitask.
• Good at problem solving, fast thinker.
• Has good decision making skills.
• Organized and a good time manager.