Senior Admin Officer at United Nations

 Senior Admin Officer Job in Kenya Responsibilities

Division Financial Management:

• Organize and ensure that funds entrusted to the Division are managed with due diligence, within UN Rules and
• Regulations and fiduciary standards, ensure optimization and alignment of the resources with the expected output of the Division applying result based budgeting (RBB);
• Keep the management team informed on the fund management situation and forecast;
• Bring to the attention of the Division Director and Deputy all emerging issues implying an increased financial exposure to risk by the Division and propose mitigating strategies;
• Prepare and deliver financial presentations and reports for UN Environment’s management, to the United
• Nations Environment Assembly and other Governing Bodies, and Donors as required;
• Organize the contribution from Ecosystems Division to Office of Internal Oversight Services/United Nations
• Board of Auditors, audit missions, and ensure implementation of accepted audit queries.

Division project portfolio:

• Provide direction and support to the Fund Management Team to keep the project portfolio under strict control;
• Supervise the Fund Management staff team to support the Ecosystems Division branches and units in the project budgeting process, fund raising, legal contracting, fund programming and reporting;
• Organize and ensure that all externally implemented projects are audited every year and at the end of the project.

Division Human Resources:

• Supervise HR staff team and ensure compliance to the prevailing UN rules and procedures;
• Ensure the establishment and maintenance of a set of sound HR policies, procedures, standards and tools in the Ecosystems Division which are consistent with UN policy, procedures and practice.

Division Administrative operations:

• Supervise the Administrative staff team and oversee general administration issues of the Division;
• Produce reports and recommendations for management on the implementation of administrative rules, procedures, and circulars;
• Monitor the adequacy of office space, office arrangements and technology for the Division and propose improvement plan when necessary.

Qualifications for the  Senior Admin Officer Job

• Advanced university degree (Master’s degree or equivalent) business administration, finance, accounting, management or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of ten (10) years’ of progressively responsible experience in financial management, administration and planning of which five (years should have been at the international level in a supervisory capacity.
• Experience within intergovernmental organizations and with enterprise resource planning systems is desirable.
• For this post, fluency in written and oral English is required.
• Working knowledge of other UN official languages is desirable. English and French are the working languages of the United Nations Secretariat.