Area Coordinator-Kenya at ACTED

Responsibilities:

1. Ensure ACTED Representation in the area of activity

• Representation vis-à-vis provincial authorities:
• Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.
• Representation vis-à-vis Donors:
• Establish and update contact details of potential Donors active in the area of activity;
• Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;
• Circulate the Annual Report.
• Representation amongst other international organisations:
• Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;
• Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well as ensuring confidentiality of sensitive information.
• More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

2. Contribute to the development of a global intervention strategy and to support its

Implementation at provincial level

• Analyse the context and develop strategic plans, in consultation with the Country Director:
• Gather and analyse information regarding opportunities and risk;
• Define an operational strategy for finances and HR.
• Implement the financial strategy:
• Oversee drafting of projects and budget development;
• Lead fund-raising and negotiations with Donors in the area of intervention;
• Lead the application and adherence to contract terms and requirements;
• Supervise overall financial commitments and financial risk.
• Implement the operational strategy:
• Supervise Office Managers and Project Managers of the area of intervention in project implementation;
• Help the various teams in negotiations with provincial/local authorities and partners;
• Ensure global coordination and complementarity amongst projects within the area of intervention;
• Assess activities and ensure efficient use of resources.
• Oversee reporting procedures:
• Develop a reporting schedule with regard to Donor deadlines;
• Plan and supervise the development of narrative and financial reports;
• Ensure adherence to FLAT procedures.
• More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.

3. Oversee Staff and Security

• Guide and direct the staff of the area of intervention:
• Organise and lead coordination meetings;
• Prepare and follow work plans;
• Ensure a positive working environment and good team dynamics (solve out potential conflicts);
• Promote team working conditions in the limit of private life;
• Adapt the organigramme and ToRs of personnel according to the area development;
• Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
• Contribute to the recruitment of expatriate staff:
• Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;
• When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.
• Oversee staff security:
• In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
• Update the security guidelines in the area of intervention;
• Ensure that security procedures are respected by the whole staff.

III. Qualifications:

• Master Level education in a relevant field such as International Relations or Development
• Willingness and ability to travel to field offices (Samburu and Mandera Counties) is highly requested.
• Project management experience (management, planning, staff development and training skills) in development programmes
• Atleast 3- 5 years previous work experience in a relevant position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure