Financial & Stock Admin Assistant at R4Kenya

Financial & Stock Admin Assistant Job Responsibilities

• Collecting all Creditor Invoices, preparing documents for payment and arranging for signature of cheques
• Preparing all invoices for cheque payment
• Scanning and sending payment support documentation for each cheque paid to Accounting section by email
• Implement and maintain a filing system for all documents.
• Attending to any queries from Accounting section
• Ensuring that all VAT, Paye and other statutory returns have been prepared and submitted in good time.
• On request attend to all VAT and other statutory queries that may arise .
• Collating all Import and export documentation and forward these to Finance section (VAT, Freight,
• Forwarding and Clearing and Insurance docs) (Eventually take this role of imports over from NXR or Vanguard)
• Ensure that Vanguard/NXR monthly expense loan account invoices are received by no later than 25th of each month and to follow up when these are not received. (Rent statements etc)

Debt Collection 

• Making sure that all Invoices and Statements are correct
• Ensuring all statements and Invoices are sent to Customers on time
• Keeping all Customer information up to date and correct on the Pastel system
• Collecting outstanding money from Customers
• Escalating Customers who are overdue to Management for assistance in collecting outstanding debt
• Assistance with Stock management
• Assist with checking of new stock received.
• Assist with regular stock take counts and general stock management.
• Assist with packing and return of surgical kits for Surgeons.
• Providing back up support on request for surgeries done over weekends and after hours.

Qualifications for the Financial & Stock Admin Assistant Job

• Relevant Degree
• 3 yrs relevant working experience in similar role