Procurement Specialist at AECOM

Procurement Specialist Job Responsibilities

Procurement and Compliance:

• Remain up-to-date on all USAID and US federal regulations and policies relevant to TIS+ procurement and logistics.
• Ensure USAID compliance of TIS+ program procurement and logistics.
• Ensure all approved purchase requisitions are processed in timely manner and recommend the most appropriate method of procurement
• Confer with vendors and suppliers (local, regional and international sources) to obtain product or service information such as price, availability and delivery schedule. Also obtain estimate value of goods and services through multiple quotations from reliable and competitive suppliers.
• Verify detailed tender specifications and performance standards with the program and the operations teams to facilitate procurement of equipment, goods and services in strict compliance with the approved policy as well as the relevant donor requirements.
• Organize procurement selection meetings to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations.
• Prepare purchase orders, obtaining authorized signatures and forward procurement documents to the Finance
• Department for payment processing.
• Follow up with suppliers and vendors and evaluate the delivery of approved supplies.
• Ensure that the program is requesting and receiving customs exemptions for international procurements, where appropriate and applicable.
• Explore, and implement innovative ways to streamline TIS+ response to grantee procurement needs for in-kind grants (e.g., blanket purchase orders, use of local markets, decentralized procurement staff, and project procurement packages),
• Ensure that all steps of AECOM’s procurement procedures are followed consistently—and that those procedures are kept up to date with relevant regulations of AECOM and of USAID.
• Ensure that appropriate measures are in place to prevent and/or detect incidence of fraud, collusion, or corruption in procurement practices.

Management and Implementation:

• Maintain asset registry for all non-expendable goods procured under in-kind activities and ensure USAID compliance in asset management.
• Identify requirements and establish and maintain procurement infrastructure (with guidance from Operations Manager) for administration, operations and programming (in kind activity implementation).
• Identify and analyze procurement requirements, including customs clearance, importation and delivery to Somalia/Kenya as well as to final destination.
• Develop and implement flexible and responsive supply chain management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods purchased.

Budget development:

• Provide reliable pricing information (local, regional and international sources) and establish funding requirements for goods and services to be procured and delivered.

Co-ordination:

• Ensure efficient coordination with grantees, partners, local authorities, UN/INGOs as relevant.

Human Resources and Administration:

• Provide training to other TIS+ procurement staff, on an as-needed basis.

Infrastructure:

• Oversee the Request for proposal (RFP) development and implementation process,
• Oversee construction contract preparation and provide quality assurance and quality control over contract implementation.

Requirements for the Procurement Specialist Job

• A minimum of five (5) years’ experience in project procurement execution.
• Prior experience on USAID-funded programs and demonstrated knowledge of relevant USG policies and procedures including ADS, FAR, and AIDAR.
• General finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.
• Ability to develop and draft work plans, budgets, contracts, approval requests.
• Willingness to travel up to 25% in Somalia.
• Experience negotiating contracts and timely decision making.
• Knowledge of market and purchasing options and challenges in East Africa, as well as local supply chain management experience ideal.
• Prior work experience in conflict-affected areas with limited infrastructure.
• Ability to work on a team as well as independently: demonstrated skills in staff leadership, training, and problem-solving.
• Strong cross cultural skills—ability to work constructively with national and international staff.
• Innovative problem solving skills.
• Professional fluency in written and spoken English.