Procurement & Logistics Intern at International Organization for Migration (IOM)

Core Functions / Responsibilities:

1. Maintain efficient filing system for all documents, reports and procurement records, tenders, bids, etc. and make sure they are updated regularly.
2. Prepare Requests for Quotations, send them out to Suppliers and follow up on their submissions.
3. Receive, track all Purchase Requests and submit them to the Procurement and Logistics Assistant for further processing.
4. Timely apply, process and follow up all duty exemptions applications for IOM procured goods and services and keep proper data base for all applications submitted and completed and report the same to HCOS on monthly bases.
5. Assist in making sure all approved and submitted VAT exemption forms are communicated timely with the suppliers.
6. Assist in preparing Duty exemptions on all vehicles purchased or imported by the Organization.
7. Perform any other related duties as may be required from time to time.

Required Qualifications and Experience

Education

• University Degree in Procurement /supply chain, Higher Diploma in Supply chain, logistics or procurement or relevant field.

Experience

• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint and Outlook.
• Must be well organized and meticulous
• Communicate information in a clear, well-organized and professional manner.
• High level of integrity/confidentiality and ability to work as part of a team
• Solid organization and analytical skills
• Personal commitment, efficiency and results-driven.
• Required IOM functional competencies: effective communicator, successful negotiator, creative analytical thinker, active learner, team player and cross cultural facilitator.
• Flexible and able to adapt quickly to new, different environments.
• Objective, analytical and capable of working under pressure on tight deadlines.

Languages

Fluency in English is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.