Manager Finance and Administration at Century Microfinance Bank Limited

Department: Finance
Reports to: Chief Executive Officer

3. Key Measurable Goals

• Effective management of suppliers’ payments, statutory payments, utility bills and all branch and Head Office imprests.
• To ensure internal and bank reconciliations are done on timely basis and closing all outstanding issues.
• Budgetary and Business planning
• Liaison with administration and procurement department in regard to suppliers and procurement issues.
• Liaison with Internal and External auditors.
• Improve performance by increasing efficiency
• Smooth running of administration aspect of the organization

4. Key Responsibilities

4.1 Finance Operations

• Effective management of suppliers payments, timely and accurate statutory payments, utility bills and all supplier payments
• Oversight on Petty cash & imprests administration ensuring branches are adequately replenished at all times.
• Management of staff advances and settlements.
• Liaising with Procurement Officer in ensuring that Creditors and suppliers are managed satisfactorily.
• Liaising with internal and External Auditors in carrying out periodical and Year end
Audits respectively.

4.2 Internal Controls & Bank Reconciliations

• Ensuring that all control account reconciliations are carried out on a timely basis for all control accounts and reconciling items are dealt with on time.
• Ensuring that all bank reconciliations are carried out on a timely basis, investigations done on outstanding items and cleared.
• Ensure good bank relationship management for purposes of correction and issuing of paying instructions.
• Ensuring that all fixed assets are adequately recorded, reconciled and reported.
4.3 Budget Preparations and Business planning
• Involved in Business planning and budget preparation.
• Budget control and monitoring by ensuring the budget holders take charge of their costs and through variance reports.
• Support and/or undertake cost benefit analysis on all expenditures and investments.

4.4 Taxation

• To ensure that monthly Tax computations are prepared and made on time such as PAYE, Excise tax and withholding tax.
• Perform a quarterly tax health check.

4.5 Human Resource / Administration

• Mentor and develop the team, managing work allocation, training, and problem resolution.
• Documentation and maintenance of staff details
• Increase Organizational Learning.
• Design Performance Incentives
• Improve performance by increasing efficiency
• Smooth running of administration aspect of the organization
• Increase Organizational Learning

4.6 Financial Reporting

• Provide timely and accurate financial reporting, and feedback to various stakeholders i.e Executive Management, Board, CBK and Group.
• Responsible for the maintenance/accuracy and correctness of the company’s general ledger.
• Timely and accurate monthly branch and sector reports.
• To ensure timely and accurate integration of data from all peripheral systems and Orbit R into Great Plains for reporting purposes

4.7 Bankwide AML, KYC & CFT Responsibilities

• Communicating and reinforcing the AML-CFT compliance culture established by the board.
• Implementing and enforcing the board-approved policies within the Department, Unit or Branch

5. STAFF SUPERVISION RESPONSIBILITIES

Staff Reporting Directly to the Job Holder

Finance Officers

Others Reporting Indirectly

Accountant
Assistant accountants
Interns
Human resource/ Admin officer


6. PERSON SPECIFICATION

Criteria

Essential

6.1 Education

Degree in Business related Studies
CPA (K) /ACCA

Desirable

-Master’s degree in Business or Finance.
Other Professional Certifications.


6.2 Knowledge and Skills

Essential

Analytical skills
Management and Leadership skills
Financial Management
Excellent Computer packages knowledge

Desirable

Working knowledge of Orbit R


6.3 Experience

Essential

At least 4 years Supervisory experience in Finance Department.
Accounting Experience

6.4 Personal Attributes

•    Demonstrate management abilities
•    Analytical
•    Confident
•    Integrity
•    Diligent
•    Attention to detail

6.5 Physical demands

None