Procurement Officer at Pwani University

Job Purpose

This position is responsible for overseeing operations of the Procurement Department, the sourcing and Management of Procurement of goods, services and works for the University in compliance with requisite legislations and procedures.

Requirements for the Procurement Officer Job

• Have a Bachelor’s degree in Supply Chain Management or Procurement & Supply or its equivalent from a recognized university. Applicants with Master’s Degree will have an added advantage.
• Must have Professional certification in Procurement from either, CIPS, KIM or KISM with Diploma level being the minimum.
• Be a registered member and hold current membership status from KISM or CIPS.
• Have a minimum of five (5) years experience in the management of voluminous procurement functions with preferably three years at senior level.
• Be of the highest ethical standards, integrity, accountability and professionalism, and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution.
• Have knowledge and ability to use ERP (Enterprise Resource Planning) systems. Knowledge and use of Navision will be an added advantage.
• Have previously served/headed a busy procurement department and demonstrated exemplary work performance.
• Meet requirements of Chapter Six of the constitution of Kenya
• In addition, candidates should show active involvement in International/Continental/Regional /National/ Local/Community activities.

Skills and Competencies

• Ability to work with present-day Microsoft word, excel and presentation software.
• Demonstrated planning and organization skills.
• Be an excellent team player with people skills
• Analytical thinking and keen judgment
• Self drive and ability to coordinate and work well with others
• Good report writing and document management skills
• Effective communication (verbal & written) with all levels of customers
• Exhibit high level of integrity and work ethics Have good Negotiation skills
• Ability to work under pressure

Procurement Officer Job Responsibilities

• Oversee and coordinate the day-to-day operations of the procurement and stores sections.
• Development and implementation of the Universities Annual Procurement Plan.
• Review and continually develop the procurement manual in line with changing regulations
• Knowledge in the procurement of technical projects.
• Compile management and statutory procurement reports to the relevant bodies as and when required.
• Preparation of tender documents, Request for Proposals, Expression of Interests etc
• Advising management on legal requirements for procurement in line with the public Procurement and disposals Act 2005 and its amendments.
• Advising management on matters relating to procurement of goods, works and services.
• Sourcing and Contractual management of suppliers, contractors and all service providers.
• Secretary to the University’s Tender andDisposal Committees.
• Undertake reviews to policies related to procurement and stores functions.
• Ensuring processing of all procurement contracts.
• Ensuring coordination of disposal, obsolete and idle assets.
• Ensuring preparation of quarterly procurement reports.
• Approval of local purchase orders.
• Performs any other duties that may be assigned by the immediate supervisor.