Secretarial Assistant at Kenya Forestry Research Institute (KEFRI)

Duties for the Secretarial Assistant Job

• Operate office equipment to necessitate work performance.
• Security of office records, documents and equipment to avoid misuse and mishandling.
• Photocopying and scanning of documents to enable use by relevant officers, electronic transmission and storage.
• Handle telephone calls and appointments to enhance relaying of information to clients.
• Maintain office cleanliness to ensure that there is a conducive working environment.
• Attend to visitors/clients for efficient service delivery and feedback.
• Drafting of routine correspondence to ensure that feedback is relayed to clients/customers.
• Booking of appointments and updating of the boss’ diary for proper planning and execution of activities.
• Taking minutes during meetings, processing them for circulation and future reference.

Secretarial Assistant Job Requirements

• Kenya Certificate of Secondary Education (KCSE) Minimum mean grade C- (C Minus) with a minimum C plain in English language or its equivalent.
• A minimum of one (1) year experience in secretarial work.
• Have passed the following qualifications from Kenya National Examination Council (KNEC):
• Typewriting II (40 p.m.) / Computerized Document Processing II
• Business English I/Communications I
• Commerce I;
• Office Practice I;
• Demonstrated merit and shown ability as reflected in work performance and results
• Certificate in computer applications skills from a recognized institution;