Administrative, HR and Procurement Officer at Agri and Co-operative Training and Consultancy

The Administrative, HR and Procurement Officer provides administrative management, human resource management and procurement support

Responsibilities for the Administrative, HR & Procurement Job

• Administration Operations
• Handle and review staff’s work in translating, editing and formatting technical documents and correspondences
• Provide interpretation for meetings and workshops as needed and upon request.
• Organize and/or coordinate Administrative, HR and Procurement activities
• Perform general administrative tasks (prepare logistics for travels: booking hotel, air ticket and car service; sort, screen and distribute incoming mail ,emails , fax and process outgoing mail, emails ,fax ;maintaining an effective office filing system and incoming and outgoing calls )
• Assist the Managers in providing a harmonious working environment which conforms to all legal and procedural requirements
• Arrange for meetings and takes minutes for Board of Directors and Board of Management meetings
• Circulate circulars and memos
• Other Administrative duties assigned
• Human Resources Operations
• Work with relevant technical staff to edit job descriptions when needed.
• Advertise jobs internally and externally. Prepare related procurement including purchase orders, collect charge codes and signatures, and submit invoices to Accounting.
• Undertake supervision as delegated by CEO, conduct and manage the recruitment activities for staff positions and consultant work: Scan CVs for first round of interview. Handle logistical arrangements for candidate interviews, prepare interview schedules, interview questions and necessary tests, and train
• Produce standard correspondence in response to inquiries and job applicants.
• Arrange travel and process candidates travel expense forms when necessary.
• Assist in the circulating rosters, providing biodata forms, and collecting CV’s and other paperwork needed.
• Be responsible for maintaining the HR files and administratively manage
• Manage staff’s leave request and update in their leave accrual record accordingly.

Other HR duties assigned

• Procurement
• Prepare related procurement including purchase orders, collect charge codes and signatures,and submit invoices to Accounting
• Advertise for tenders and quotations
• Receive tenders and quotations
• Handles field office purchases and deliveries when required for orders
• Prepare all required papers for the purchases in compliance
• Support other team members in processing other office purchases
• Ensures that purchases are made in the best interests of the company
• Secretary in the procurement committees
• Other Procurement duties assigned

Qualifications for the Administrative, HR & Procurement Job

• Minimum :“O” C +
• Degree in Business Management or equivalent
• Computer skills including spreadsheet, word processing, and electronic mail; Microsoft Office
• Suite preferred.
• Detail-oriented with excellent interpersonal skills and ability to work in a team.
• Ability to work independently, prioritize tasks and to take initiative
• Experience with managing the logistical aspects.
• Strong analytical judgment ,
• Good Written/verbal communication
• Genuine commitment
• IT skills
• Good technical knowledge.
• Two year experience in Business Administration in a busy Company