Finance Officer at Catholic Medical Mission Board’s (CMMB)

The Position: Reporting to the Senior Finance & Compliance Officer, the Finance Officer will support the mission, goals and operations of the Catholic Medical Mission Board (CMMB) in Kenya through the provision of accurate, complete and timely professional financial services.
 

Duties & Responsibilities

• Provide guidance on and implement CMMB’s financial policies and procedures and donor compliance requirements
• Ensure that all accounting transactions are processed accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting system
• Support the monthly preparation of the financial accounts and their timely submission to New York; and ensure the integrity of the intra—company account
• Assist in the financial management and compliance activities of assigned grants/projects and office operational activities to include:

1. formulation and monitoring of project budgets and expenses;
2. examination and verification of payment schedules, purchase, orders, work orders, consultant agreements, expense reports and travel advances for accuracy and evidence of authorized approval authorities;
3. preparation of vouchers, check Mpesa and EFT payments and processing of allocations (ie salaries) based on proper supporting documentation, authorized approval authorities and budget availability;
4. invoicing/tracking of accounts receivable and cash receipts;
5. monitoring of project cash flows, and preparation requests for cash advances;
6. reconciliation of petty cash accounts
7. liquidation of employee receivables in line with manual records/expense forms from staff
8. preparation of donor and compliance-related reports;
9. conducting site visits and training of project staff; and
10. timely project liquidations and quarterly/end of project financial closeouts
11. ensure adherence to CMMB indirect cost recovery policy and the transparent and timely calculation and allocation of shared direct costs
12. support the management of project and organizational assets
13. support the review and revision of sub agency agreements and budgets

• Assist in the management of the accounts payable and receivable functions
• Assist in the preparation of bank reconciliations
• Assist in the review/preparation of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and vendors (ie PAYE, NHIF, NSSF, SACCO, various insurance companies)
• Support partner and annual audit preparations
• Ensure all financial assets are adequately safeguarded and all financial documents are securely filed
• Ensure availability of accurate, complete and timely financial information for decision making purposes by senior management
• Assist in other program implementation activities and miscellaneous finance duties as required and assigned by the Senior Finance & Compliance Officer

Qualifications and Experience:

• Bachelor Degree in Commerce (BCOM) or Business Administration majoring in accounting
• Professional Accountancy Qualifications (CPAK/ACCA)
• Minimum of (3) years of accounting experience in a similar capacity working with an international NGO on donor funded project projects
• Possess a high degree of integrity, and a strong commitment to CMMB’s mission
• Demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites
• Ability to function as a collaborative team player
• Proven written and verbal proficiency in English
• Hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Abila (Sage) accounting software preferred