Medical Manager at Christian Mission Aid

Responsibilities for the Medical Manager Job

Programme Management:

• To lead, manage and guide programme and field coordinator (s) in programme implementation.
• Develop quarterly work plans as per approved project proposals and budgets.
• Ensure project activities are implemented timely as per project schedules.
• Provide technical advice to project staff to ensure smooth operations of activities and quality outputs.
• Keep abreast of emerging trends, policies, guidelines, protocols and ensure that health programmes are implemented as per MOH and WHO protocols.
• Work with programme team in development of project proposals and budgets.
• Support programme & field coordinators to develop procurement plans and ensure that resources are available for effective implementation.
• Support County Health Departments (CHD) in CMA locations to discharge their mandate such as conducting joint supervisory visits to facilities with CMA staff, timely submission of DHIS/HMIS reports, record keeping etc.
• Visit project locations regularly to monitor and evaluate projects.
• Assist in planning and implementing nutritional and health status surveys that may be deemed necessary from time to time.
• Accompany visitors and evaluation teams to the project sites.
• Develop TORs and work with consultants to ensure deliverables are met.
• Prepare periodic programme reports as per donor guidelines and timelines.
• Assist in projecting, ordering, storage and management of the pharmaceutical products in addition to training staff on prescription and proper use of drugs.
• Assist the Country Director in institutional fundraising.

Human Resources:

• Coach and mentor programme staff.
• Assist Human Resources Department in selection and recruitment of staff.
• Conduct orientations for new staff.
• Conduct regular appraisals and support staff to meet set targets.
• Identify staff training and development needs and advise the HR department accordingly.
• Develop coaching and training programmes to respond to identified needs.
• Work closely with HR department in formulating a capacity building policy and ensure that it is operationalized to benefit both local & international staffs.

Budget/Financial Management:

• Work with the Finance Manager to prepare project forecasts.
• Review and approve field requests and orders.
  Maintain reasonable burn rate/spending levels for projects in line with budget forecasts and the concomitant
• needs.
• Participate in budget development and management.
• Guide program coordinators and finance team in determining amounts due to CHDs as per performance based contract.

Representation and networking:

• Represent CMA at regular meetings at regional and national level for the health cluster, NGO Health cluster, donor and interagency coordination meetings.
• Liaise continuously with all partners of CMA including county, state and National health ministries and other agencies.
• Participate in relevant in-house meetings, donor meetings/ conferences as appropriate.

Qualifications for the Medical Manager Job

• Medical degree from recognized medical training institution. Masters will be an added advantage.
• Should be registered with relevant bodies;
• At least three years of proven experience in managing health programs with an international NGO.
• Experience in project proposal writing and project reporting.
• Knowledge on regional and more especially national treatment guidelines.
• Experience in working with different cultures and backgrounds.

Competencies

• Ability to analyze and present data and program information, orally and in writing and in non-technical language;
• Ability to effectively communicate the CMA value of integrity by promoting financial stewardship through
• practices that exemplify commitment to sound accountability and transparency;
• Ability to develop productive and harmonious relationships internally and externally;
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds;
• Proficiency in English language is essential
• Computer literacy, especially in the basic common accounting software and spreadsheets is essential;
• Self-motivated and able to work independently;
• The post holder will be obliged to commit and adhere to CMA’s core beliefs and values