Project Officer - SCOPE REGISTRATION at Danish Refugee Council

Job Summary:
Working under the Team Leader-Livelihoods and receiving technical support from the Technical Manager - Livelihoods & Self Reliance, the Project Officer will oversee the implementation of the WFP funded Scope Registration Project in all the four Dadaab refugee camps (Dagahaley, Ifo1, Ifo2 & Hagadera). The Project Officer will liaise closely with the Scope project staff in all the four camps to ensure smooth registration of voluntary returnees and issuance of Scope cards on the date of departure to Somalia. Project Officer will be the overall supervisor of the Scope registration team and will be responsible for field management, coordination and regular monitoring of the project in all the areas of operation.

Key Responsibilities:
Programme Management, Development, Monitoring and Evaluation

• Supervise the Scope Registration Team and provide appropriate guidance and oversight as they conduct daily field activities.
• Plan and follow the activities of the Scope project such as voluntary returnees’ registration and distribution of Scope cards during departure to Somalia.
• Ensure comprehensive project cycle management, with overall supervision of daily activities. Ensure that M&E plan is established and implemented.
• Supervise and train Scope project staff on Scope online/offline system focusing on efficient planning, coordination, and implementation and monitoring of the project activities.
• Participate actively in the monitoring of the project in collaboration with the M&E Officer with a specific attention on the efficiency of the WFP electronic cash transfer (e-transfer).
• Ensure DRC participation in the after action review of the current project and identify potential development for DRC in Cash Based Interventions/Transfers and food aid sector.
• Collaborate with related DRC departments and other implementing partners to identify opportunities for integrated programming, promoting best practices and developing shared policy approaches.
• Prepare and submit all Scope project internal and external donor reports.

Training & Capacity development

• Through direct technical assistance provision, build the capacity of programme staff; identify staff development needs and design/suggest appropriate staff development approaches.
• Provide ongoing technical support and mentorship for the unit staff to develop professional and technical competency.
• Provide technical feedback on daily, weekly and monthly registration reports received from Scope project unit, ensuring that established programme targets and objectives are being met.

Coordination & Partnership

• Represent DRC in Food Security Coordination meetings as necessary.
• Liaise closely with WFP Dadaab Sub Office regarding to Scope project implementation.
• Meet with partners and donor agencies during field visits.
• Promote a positive profile of the programme and good understanding among other sectors, partners and communities about the Scope project.
• Develop and maintain strong working relationships with all stakeholders – WFP, Community support groups, community leaders, RSD, UNHCR, NGOs, to enhance multi-agency and multi-sectoral cooperation and coordination.

Budget Management

• Manage the Scope budget in order to maintain programme expenditure within budget parameters, ensuring adherence to DRC financial procedures and donor requirements
• Support the Scope project officer to utilize financial planning tools, such as spending plans, procurement plans, and work plans based on activities and budgets.
• Draft scope budget when necessary
• Liaise closely with finance officer and programmes support coordinator.

Staff Management

• Manages all scope project team directly.
• Participate in the recruitment and mentorship of Scope Project staff
• Hold regular meetings with Scope team to plan and address any concerns and share feedback
• Monitor and provide objective feedback related to staff performance including staff objective setting, completing staff performance evaluations to promote growth and professional development
• Provide leadership and support to ensure staff well-being, i.e. monitor and manage stress management by providing regular opportunities for staff debriefing to address secondary trauma.

DRC CORE COMPETENCIES

• Striving for excellence: Focus on reaching results while ensuring efficiency. Strive to produce accurate, thorough and professional work with optimal use of time and effort.
• Collaborating: Cooperate with and involve relevant parties, actively seeking their opinion and sharing key information with them. Support and trust others while encouraging feedback.
• Taking the lead: Take ownership and prioritize job according to DRC’s overall vision and goals. Take the initiative when confronted with a challenge or an opportunity and aim for innovative solutions.
• Communicating: Write and speak effectively and honestly while adjusting style and tone to the situation. Listen actively to others and involve them in the dialogue.
• Demonstrating integrity: Act in line with DRC’s vison, values and collaboration standards. Encourage inclusion and diversity to ensure sustainable solutions. Actively involve, respect and empower our stakeholders.

Professional Qualifications:

• Bachelor’s Degree preferably in social sciences, development studies, nutrition or other relevant discipline
• Minimum of 3 years’ relevant working experience with humanitarian programme in a similar position.
• Excellent computer skills with proficiency in MS excel.
• Strong analysis skills (qualitative and qualitative)
• Excellent interpersonal skills, written and verbal communications
• Strong cultural awareness and sensitivity
• Good understanding of complex emergencies and crisis contexts
• Demonstrated skills in management, teamwork, negotiation and consensus building
• High level attention to detail and managing complex relationships and communications
• Goal oriented with ability to work under pressure, independently and with limited supervision
• Ability and willingness to work and live in challenging conditions

Posting details:
Location: Dadaab
Duration of Contract: 5 months with a possibility of (extension)
Reports to: Team Leader-Livelihoods & Receives technical support from the Technical Manager – Livelihoods & Self-Reliance
Supervises: Scope Registration Team (14 Scope Registration Clerks/Assistants)