Executive Assistant at Duma works

Executive Assistant Job Responsibilities

• Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings;
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chairperson and CEO, including those of a sensitive or confidential nature;
• Assists board members with travel arrangements, lodging, and meal planning as needed;
• Maintains discretion and confidentiality in relationships with all board members;
• Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format;
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings;
• Ensures that the President’s bio is kept updated and responds to requests for materials regarding the President and the organization in general;
• Edits and completes first drafts for written communications to external stake holders.

Qualifications for the Executive Assistant Job

• 4+ years’ experience as an Executive Assistant;
• Bachelor’s Degree from a recognized institution.

Competencies

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with
• excellent attention to detail;
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and investors;
• Expert level written and verbal communication skills;
• Demonstrated proactive approaches to problem-solving with strong decision-making capability;
  Emotional maturity;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response;
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment;
• Forward looking thinker, who actively seeks opportunities and proposes solutions Languages.