Administrative Officer at Janta Kenya

Administration Job Responsibilities

• Screen all incoming calls, mail and other forms of correspondence and disseminating them to the relevant staff or departments.
• Set up and maintain efficient HR and Administrative electronic and physical filing system, programming files, statutory records, suppliers’ contracts, and other general correspondence.
• Capturing and continuously updating client information on the contact centre data base to indicate status
• Conducting general follow ups to clients who show interest in our services to ensure to ensure eventual uptake of services
• Organize and coordinate all meetings, workshops and retreats and attend official conferences where required.
• Perform secretarial duties such as: taking minutes for internal meetings; typing reports and letters.
• Manage stores, petty cash and office stationery.
• Manage the physical office space and supervise administrative staff
• Manage travel arrangements for all staff
• Resolve administrative problems by analyzing information; identifying and communicating solutions.

Qualifications for the Administration Job

• Bachelor’s Degree in Business Administration or in a related field.
• Minimum of two years’ experience in Administration.
• Proficiency in Microsoft Office applications.
• Excellent communication skills.
• Good planning and organizational skills.
• Good interpersonal and Customer care skills.